Chicken Hat Training

Chicken Hat Training

Issues of Collaborative Technology

Issues of Collaborative Technology

Issues of Collaborative Technology


Although collaborative technology is great, it does have some drawbacks.


For any company, safety of both employees and data is of up-most importance, and collaborative technology makes it difficult for companies to protect these things from harm of malicious intent.

This is because the data can be accessed by anyone who has been invited or linked to the content, and while device permissions can help security they can also be bypassed very easily. 

Furthermore, people who gain access to use the collaborative technology maliciously may post abuse about those who are using it for work which can cause problems within the company. 

To have control of what is posted, it is also easier for the company to develop their own collaborative technologies. This can then mean that they can have complete oversight on how it works and who can use it.  


Think you've got the hang of the issues? Have a go at these questions!

1. What can be done to protect employers and make sure only certain people can contribute?

2. Why should employers create their own collaborative technologies?


Positive Aspects of Collaborative Technology

Positive Aspects of Collaborative Technology

In the previous section we discussed the negatives of collaborative technologies. In this slide we will explore the positives of using it too.  


For one, collaborative technology allows people to work together, which can make creativity and ideas flow much smoother as more people can have an input into the work. 

New employees learn best from their coworkers and higher-ups, and learning is best achieved through collaboration. On top of that, collaboration creates a natural mentor-mentee relationship between new employees and their veteran counterparts, which helps inspire and engage both groups even more.

Ease of use is also another massive positive, users can easily set up an account and get to working right off the bat. 

Today’s collaborative technology, such as tablets and smartphones, enable employees to work more flexibly than the traditional 9-to-5 office day. Many users are able to work from home and on the road, and even take advantage of real-time collaborative capabilities with remote coworkers around the globe.


Question time!

1. Name one positive of using collaborative technology and explain why it improves work output.

General Guidelines on Issues Surrounding Collaborative Technology

General guidelines based on issues surrounding collaborative technology

General guidelines

Collaborative technology guidelines are set by your organisation or community of interest, e.g your college, school or work . The guidelines involve the uses of security, safety, copyright, plagiarism, libel, confidentiality and data protection. Guidelines need to be approved for working with collaborative technology between two people taking place. This means the communication is taking place through a computer from one person to another from programs like google slides, email and many sorts of software that communicate for work needs


see below for examples....

Google apps

Skype

E-mail

Padlet

surveymonkey

Twitter

easy generator


mobile phones


How to Mitigate Risks in Use of Collaborative Technology

How to mitigate risks in use of collaborative technology

Would you let a baby tile your roof?




NO!

Because there are too many risks!

Therefore we need...


Risk Mitigation

Risks can be reduced by limiting the amount of people with a user/password login to only those that genuinely require one. Additionally users can set up restrictions online and create rules for staff or students to follow whilst monitoring what people do on work/college systems.


Range of Collaborative Tools that Improve Work Flow

Range of Collaborative Tools that Improve Work Flow

  • Social media is bad for work flow
  • e-mail is a popular communication in a work enviroment
  • mobile phones are used more in the work flow
  • websites that use interactive communication for multiple people are a bad idea
  • Regular breaks increase productivity

which statement is correct?

Setting Access Levels on Specific Collaborative Tools

Setting access levels on specific collaborative tools

Benefits and Limitations of IT Tools

Benefits and limitations of IT tools

Benefits

The benefits of these tools are that it allows users to work simultaneously on a project with others and view contributions in real time. Additionally users can work from independent locations with ease.

Limitations

Stranger danger!