Project Management

A course designed specifically for project managers who know the basics, but want to up their game and learn how to:

  1. Differentiate between project management and regular management
  2. Understand the importance of resourcing on projects
  3. Outline project management best practices
  4. Explain the five phases (or lifecycle) of a project
  5. Apply the eight steps of project management to a real scenario

What is project management?

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Why is resourcing such a headache on projects?

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Best Practice

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Discuss: Which of best practices do you think you do well, and which could you improve upon?

TEST YOUR KNOWLEDGE: PART ONE

A multiple choice quiz

A case study evaluation

The project management lifecycle

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The Project Lifecycle

Any project will typically go through five phases:

  1. Define
  2. Plan
  3. Brief
  4. Implement
  5. Evaluate  

These are explained further below.

Define

This phase involves coming up with the idea for the project (which is usually raised by someone outside the project team), defining and clarifying this request further and getting relevant agreement to proceed with the project.  You will then decide, in conjunction with the project sponsor, what the project objectives are, and set project deadlines.

Plan

This phase involves preparing schedules and planning how the project is going to commence, be implemented, and conclude.  You will also need to plan who the stakeholders are in the project, which parts of the project they will be responsible for and find out when they are available.

Brief

This phase of the lifecycle allows time for you to brief the project team, and all relevant stakeholders about the plan for the project.  Following feedback from the project team, you should adjust the project plan accordingly.

Implement

Implementing your project according to the plan, all the while monitoring it, working according to agreed processes, and providing support to the project team as required.  You will need to manage scope creep (when users start to request additional items outside of the agreed plan).  As part of implementation, you need to also carry out testing, dry runs, or similar before signing off the implementation.

Evaluate

Evaluating the results of the project, feeding back to the relevant stakeholders, planning for future improvements, and closing off the project.

Discuss: Which of the 5 phases do you find most challenging?

The 8 steps to effective project management

View the process flow

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Get a set of templates

TEST YOUR KNOWLEDGE - PART TWO - The project lifecycle

Which is the first phase in the project lifecycle?

The Project Management Lifecycle

Any project will typically go through five phases:

  1. Define
  2. Plan
  3. Brief
  4. Implement
  5. Evaluate


These are explained further below:

DEFINE

This phase involves coming up with the idea for the project (which is usually raised by someone outside the project team), defining and clarifying this request further and getting relevant agreement to proceed with the project.  You will then decide, in conjunction with the project sponsor, what the project objectives are, and set project deadlines.

PLAN

This phase involves preparing schedules and planning how the project is going to commence, be implemented, and conclude.  You will also need to plan who the stakeholders are in the project, which parts of the project they will be responsible for and find out when they are available.

BRIEF

This phase of the lifecycle allows time for you to brief the project team, and all relevant stakeholders about the plan for the project.  Following feedback from the project team, you should adjust the project plan accordingly.

IMPLEMENT

Implementing your project according to the plan, all the while monitoring it, working according to agreed processes, and providing support to the project team as required.  You will need to manage scope creep (when users start to request additional items outside of the agreed plan).  As part of implementation, you need to also carry out testing, dry runs, or similar before signing off the implementation.

EVALUATE

Evaluating the results of the project, feeding back to the relevant stakeholders, planning for future improvements, and closing off the project.

  • DEFINE
  • PLAN
  • IMPLEMENT
  • BRIEF