Event project planning

In this course, you will learn about the importance of project planning. You will also learn about the various components of project planning and how to create a project plan.

Project Life cycle

1. The project life cycle

Every project goes through different stages: Defining, planning, briefing, implementation and evaluation. A project life cycle shows the relationship and the sequence of these stages. The diagram below shows the different stages in the project life cycle.

<Insert an info graphic that shows the stages in a project life cycle. The info graphic has 5 arrows in a cycle with different colored arrow for each stage. >

Definition stage: This is the first stage of a project. At this stage the project objectives and deadlines are conceived and defined.

Planning stage: Once the project objectives and deadlines have been defined, the project management team must plan for the project. This is an important stage in the cycle as it helps the team determine whether the objectives set are achievable given the time and resources available.

Briefing stage: The next step in the cycle involves briefing the team and all stakeholders on the plan before execution. This is to ensure that everyone is aligned before resources are invested.

Implementation stage: Once a plan has been made and all stakeholders involved have been briefed, the plan can now be implemented. Through out this stage, the project manager is responsible for monitoring the processes, making sure everything is going according to the plan and the team is being supported.

Evaluation stage: The fifth and final stage is the evaluation stage. Once the project has been implemented the team must evaluate the results. At this stage the team reviews what worked and what didn’t work. This helps the team improve and become more efficient.

Each stage in the project life cycle is important. The outputs of each stage are inputs to the next stage hence it is important complete each stage before moving on to the next one.


What is the 5th and final stage in the project life cycle?

Every project goes through different stages: Defining, planning, briefing, implementation and evaluation. A project life cycle shows the relationship and the sequence of these stages. The diagram below shows the different stages in the project life cycle.

Definition stage: This is the first stage of a project. At this stage the project objectives and deadlines are conceived and defined.

Planning stage: Once the project objectives and deadlines have been defined, the project management team must plan for the project. This is an important stage in the cycle as it helps the team determine whether the objectives set are achievable given the time and resources available.

Briefing stage: The next step in the cycle involves briefing the team and all stakeholders on the plan before execution. This is to ensure that everyone is aligned before resources are invested.

Implementation stage: Once a plan has been made and all stakeholders involved have been briefed, the plan can now be implemented. Through out this stage, the project manager is responsible for monitoring the processes, making sure everything is going according to the plan and the team is being supported.

Evaluation stage: The fifth and final stage is the evaluation stage. Once the project has been implemented the team must evaluate the results. At this stage the team reviews what worked and what didn’t work. This helps the team improve and become more efficient.

Each stage in the project life cycle is important. The outputs of each stage are inputs to the next stage hence it is important complete each stage before moving on to the next one.

  • Planning stage
  • Briefing stage
  • Evaluation stage
  • Implementation stage