What's New in Alfresco One 5.1 for Everyone Overview
In this lesson we will focus on changes for Alfresco One 5.1 that are geared towards Everyone. Later we will go into changes specifically for Developers and Administrators.
Follow along on screen during the narration.
|Choose your own home page||You can now chose your home page setting…|
|Add users to a site simplified||Admins or Site Managers now have a simpler method of adding users…|
|Becoming an Owner of Other Users Content||Previously when a User was removed from the system their content was still listed as their content...|
|Alfresco Smart Folders||
Introducing smart folders as a new feature where you and your organization can store files across the platform…
Unzip Content Right Inside of Alfresco
|The operation if very similar to traditional file archive or zip programs...|
|Improved "Get Started" Panel||The Get Started panel on your dashboard is a standard configuration preference now. You can turn it on or off at your leisure.|
|Clearer "Edit" Buttons||Edit buttons or shall we say the availability of Edit options in a Document Action list are clearer options to the user…|
|Improved Site Labeling Privacy Setting||Next to the Site name is a table of Public, Private, or Moderated.|
|Document Actions Options Grouping||In the File Preview mode Document Actions Options are now organized in a more logical fashion...|
Let's go over these features in a bit more detail!
Choose Your Own Home Page
You can now set your home page to any page in Alfresco, whether it's a site library, or a wiki, or even a specific file.
- This can save you time and effort navigating to favorite pages or sites.
- On your preferred page, just select the Use Current Page option from your profile preferences.
Simple Add-User to Sites
We've improved and simplified how you add users to a site so it's now quick and easy to do. When you add a user they're automatically added, so no more trying to find lost invitation emails.There's also in-place info on user roles, so you can make timely, informed decisions about what role to give to new site users.
Add Users Demonstration
Become Owner of Other Users' Content
You can now take ownership of files and folders from other users.
This can be really useful if, for example, a user has left the company and you need control of their content.
Alfresco Smart Folders
Smart Folders organize your content so that you can store files across your organization, but view them based on information requirements, not necessarily by location.
Unzip Content within Alfresco
You can now unzip .zip and .acp files to add their contents to a folder in Alfresco 5.1.Therefore, there's no longer any need to download a zip file to see its contents; you can do it right there in Alfresco.
Improved "Get Started" Panel
We found that many users wanted the old dashboard Welcome banner to be different - it took up too much space so they deleted it, but once it was gone they couldn't get it back again.
Alfresco One 5.0 Get Started Panel
Alfresco One 5.1 Get Started Panel
How to Remove and Re-Add the "Get Started" Panel:
Clearer "Edit" Buttons
There's now a standardized set of edit buttons in Alfresco, so it's clear what action you're about to perform. This set includes buttons to:
Edit in Alfresco
Edit in Microsoft Office
Edit in Google Docs, and
- Edit Offline
Alfresco One 5.0 Edit Options
Alfresco One 5.1 Edit Options
Improved Site Labeling Privacy Settings
In all versions of Alfresco the Site Manager will determine the site Privacy Settings which are Public, Moderated, or Private. In Alfresco One 5.1 these privacy settings are now visible next to the Site Label.
Grouping of Document Action Options
We've sorted the Document Actions in the file preview into sensible groups, so it's easy to quickly find the action that you're looking for. See the examples below to compare the changes.
|Alfresco One 5.0 Grouping||Alfresco One 5.1 Grouping|
|Note: Notice the natural separators grouping actions together|