Collaborative Technologies

Hi there! Welcome to Chicken Hat Training. We've been laying eggs in heads since 2000. This course will show you all the good and bad eggs about Collaborative Technologies and how to use them. Let's go.



Over the next ten tantalising minutes, we'll cover the following objectives:

  • Identify and explain the issues surrounding the use of collaborative technologies
  • Identify and explain the positive aspects of collaborative technologies
  • Assess a set of basic guidelines based on the issues surrounding use of collaborative technologies
  • Explain how to mitigate risk in the use of collaborative technologies
  • Identify a range of collaborative tools available
  • Identify and explain the features benefits and limitations of specific collaborative tools
  • Explain the importance of moderating comments and user-generated content before making it public

Bet you're as excited as I am. Really.

Issues of Collaborative Technologies

Issues surrounding the use of collaborative technologies


  • Somebody else could accidentally edit some of your work and nobody realises the mistake

  • Available to view to anyone with the link  - possible security / privacy issues

  • Using collaborative technologies in establishments with vulnerable people such as schools could lead to people abusing technology to bully people or gain access to them.

Guidelines based on issues of collaborative technologies

Here are some handy guidelines for using collaborative technologies...

  • Set access permissions properly so it's not a 'free for all'
  • Make collaborators login so you can trace work back to them and see who has contributed
  • Use the right tool for the job. Don't use Google Docs to make a slideshow
  • Moderate the content to ensure there is nothing offensive or derogatory

Benefits of Collaborative Technologies

Benefits surrounding the use of collaborative technologies


  • Everybody in the group can see the work as it is being created

  • No need to travel to meet up and work together

Mitigating Risk when using Collaborative Technologies

Mitigating Risk

  • Set up restrictions online,
  • Create rules for staff or students,
  • Monitor what people do on college/work systems.  
  • Use login system to track user's activity and trace things back to people should something go wrong.
  • Use managed IT network to monitor and control incoming and outgoing network traffic to prevent malicious content

Access Levels


You can add access levels to many shared files.

You'll need to do this to restrict unauthorised access and modification to your document.

You can often select the emails of who you want to be able to access the document, which is better than having a shared link that can be passed around.

It also allows you to trace back changes on a document if something wrong happens or the document goes off on a tangent, such as people posting loads of pictures of you.

Moderating Comments & User Generated Content

User Generated Content is all well and good, when it is done properly. It is great to have people contribute to your work and comment on it, but if the content is publicly viewable it'll need to be moderated and managed.

If you don't do this, it's likely that offensive or malicious content will get through that could seriously damage your company's reputation.

Collaborative Tools Examples

Examples of Packages

There are loads of examples of collaborative packages out there for you to use. Here are just a few:

  • Google Drive (including Docs, Slides)
  • Dropbox (for file sharing)
  • Pablet (a virtual blackboard)

In Detail: Google Drive

Let's have a look at Google Drive in more detail (bet you can't wait)... 

Google Drive is the cloud-based storage system made by Google. You can create folders and share them with others. You can also use their Docs and Slides programs to create word documents and slideshow presentations, and work on them simultaneously with people with whom they are shared. As we mentioned earlier, it's important to use access permissions, therefore you can set on Google Drive whether a file or folder is public or private. You can also add email addresses of specific people to view and edit it, as opposed to having a public link that anyone can use.

The above video should be fun to watch and give you a good insight into this powerful tool.

Review & Conclusion


The purpose of this course has been to teach you about collaborative tools. 

We've had a look at the benefits, the dangers, and what you need to look out for when using them.

 You've also been treated to a few examples of existing collaborative tools. 

It's been a blast.

Which of the following is a benefit of collaborative technologies?

  • You don't have to use electrics or gasses.
  • No need to travel and meet up to work together.
  • Skidmarks.

Which of the following is an issue surrounding collaborative technologies?

  • Anybody with the link address can edit the work, which can be a security risk.
  • Wet pits.
  • Chafing, in general.

Which of the following are examples of collaborative tools?

  • Google Drive
  • Facebook
  • Banana
  • Dropbox
  • Padlet
  • YouTube
  • Twitter

User Generated Content

  • You don't need to worry about checking user-generated content - it'll be fine, right?