Eight Sequential Steps to Project Management: Step 1
The first step in the ‘Eight Sequential Steps of Project Management’ is known as “Project Startup”. This involves a few components. The first being to define the scope of the project. Before the scope of the project can be defines, it is important to establish what the project objectives are. The objective of a project may be to implement a new reporting system, an integration plan when a new company is bought, or planning a social event. There will often be more than on central objective. It is the role of the project manager to ensure that their team delivers a result that meets specifications as set out in the project sponsor’s brief. Get this brief in writing from the sponsor to avoid any confusion or misunderstanding at a later stage.
To define a project scope, you must first identify the following things: project objectives, goals, sub-phases, tasks, resources, budget and the schedule. Once these have been established, the parameters of the project should be made clear and any other aspects that should not be included should be identified. The project scope will now become clearer to the stakeholders who should be involved from the beginning of the project.
It is also important that the project scope have tangible objectives set for the project team. The purpose could be to organize the company year-end function, to re-brand a company’s image or to create a new innovative product or service. All these aspects are integral to defining the project scope, because they will play a part in deciding the approach to the project to ensure its completion. Understanding and being able to define the project scope is important as a project manager as it will give you focus and a sense of purpose which will lead to the successful completion of the project.
To define a project scope, one of the aspects that needs to be clarified are
- Stake holders
- One central objective