Project planning, steps one and two of the project life cycle.

All projects are intended and implemented for a specific reason and purpose.  Clarifying and defining the scope and objectives as accurately as possible is a crucial step before any planning starts (Newton, 2015).  

Step one in the project life cycle

Introduction

Introduction

All projects are intended and implemented for a specific reason and purpose.  Clarifying and defining the scope and objectives as accurately as possible is a crucial step before any planning starts (Newton, 2015).  This process forms part of the first step in the project life cycle and aims at defining and conceiving the project, as well as its objectives (Notes from project management workshop, n.d.). Below follows an illustration of the project life cycle.  The focus of this learning outcome will be applying a result oriented approach in identifying and defining the requirements and objectives of a project.

Project scope and requirements

The project scope takes a broad view of resources (e.g. staff, budget, time, etc.) needed as a whole, ensuring the project has what is needed to achieve the required results (Newton, 2015).  Research found that often issues leading to project failure, have to do with the scope of the project (Newton, 2015).  Thus fact finding, obtaining agreement on expectations, deadlines and end-results, as well as proper documentation, proves crucial in ensuring the project scope has been properly defined.  The scope needing constant monitoring to avoid misunderstandings, or breakaways from timescales and budgets.  Possible questions to consider in defining the scope statement:

  • What are stakeholder needs, expectations and end-results?
  • What are details involved?
  • What is the budget and time limit?
  • Does this project scope accurately cover stakeholder expectations regarding resources?
  • Can the project goals be accomplished with all scope specifics?

As the principal challenge of managing projects is accomplishing objectives within scope constraints (Newton, 2015), stakeholder expectation or the end-result always needs to remain focal to all actions implemented.  Therefore taking a result oriented approach will enable the project coordinator to identify goals and focus resources to achieve these goals (www.wikijob.co.uk).  Individuals with a result oriented approach guide and inspire others to achieve results, they implement effective control measures and foster a climate of reasonable risk taking (UFS competence framework, 216).

What is the principal challenge of managing projects?

Introduction

All projects are intended and implemented for a specific reason and purpose.  Clarifying and defining the scope and objectives as accurately as possible is a crucial step before any planning starts (Newton, 2015).  This process forms part of the first step in the project life cycle and aims at defining and conceiving the project, as well as its objectives (Notes from project management workshop, n.d.). Below follows an illustration of the project life cycle.  The focus of this learning outcome will be applying a result oriented approach in identifying and defining the requirements and objectives of a project.

Project scope and requirements:

The project scope takes a broad view of resources (e.g. staff, budget, time, etc.) needed as a whole, ensuring the project has what is needed to achieve the required results (Newton, 2015).  Research found that often issues leading to project failure, have to do with the scope of the project (Newton, 2015).  Thus fact finding, obtaining agreement on expectations, deadlines and end-results, as well as proper documentation, proves crucial in ensuring the project scope has been properly defined.  The scope needing constant monitoring to avoid misunderstandings, or breakaways from timescales and budgets.  Possible questions to consider in defining the scope statement:

  • What are stakeholder needs, expectations and end-results?
  • What are details involved?
  • What is the budget and time limit?
  • Does this project scope accurately cover stakeholder expectations regarding resources?
  • Can the project goals be accomplished with all scope specifics?

As the principal challenge of managing projects is accomplishing objectives within scope constraints (Newton, 2015), stakeholder expectation or the end-result always needs to remain focal to all actions implemented.  Therefore taking a result oriented approach will enable the project coordinator to identify goals and focus resources to achieve these goals (www.wikijob.co.uk).  Individuals with a result oriented approach guide and inspire others to achieve results, they implement effective control measures and foster a climate of reasonable risk taking (UFS competence framework, 216).

  • Accomplishing objectives within scope constraints.
  • Acquiring all project resources.
  • Finding out what the time limit is.
  • Using up the project budget.