Time Management

Time Management

Shayla McElroy & Jessica Sines

This course will utilizes the ADDIE model during training to help better improve your time management skills. 

 

 

Overview & Learning Objectives

Introduction

Overview

Overview

  • What is Time Management?
  • Benefits of Time Management
  • Best Practices
  • Scenarios 
  • State of Our Class' Time Management 
  • Conclusion / Feedback

Learning Objectives

In this lesson, participants will learn about time management skills, barriers of time management and how to overcome those to meet personal goals.

Which part of the time management training do you think will be most beneficial to you?

  • Learning what time management actually is
  • Learning benefits of time management
  • Learning specific examples to improve time management skills
  • Role plays on time management skills
  • Other

Class Feedback

Time Management Questionnaire

The questionnaire was able to determine each student's level of time management skills

Class results

MUCH NEEDED TRAINING FOR TIME MANAGEMENT!

What is Time Management?

What is Time Management?

Differences Between Time and Task Management

Mini Quiz: Time vs. Task Management

Match the appropriate terms with the scenarios. 
  • Task Management
    I have to submit 3 reports before I leave work today
  • Time Management
    I will be at work for 8 hours today

Benefits of Time Management

Organizational Benefits

Benefits to the Organization:

  • Improved productivity 
  • On-time performance to customers 
  • Increased profitability

Managerial Benefits

Managerial Benefits 

  • Improved planning
  • Reduce incidence of crisis

Employee Benefits (You!)

Employee Benefits:

  • Less stress
  • Get more done
  • Less wasted time 
  • Improves your office reputation
  • More time where it matters

Which of the following is an Employee Benefit of Time Management?

  • More profitability
  • Less stress
  • More to do
Choose the best answer.

Barriers to Time Management and Time Wasters

Time Wasters

Common Time Wasters

  • Lack of direction
  • Taking on too much
  • Procrastination
  • Distractions
  • Negative attitude
  • Fatigue
  • Excessive email
  • Social media

How do you find yourself most often "wasting time"?

  • Social Media
  • Procrastination
  • Distractions
  • Work overload
  • Fatigue
  • Lack of planning
  • Other

Please choose how you are most often wasting your time. We will send a follow up article on how to best manage your time based on the "time waster" you choose. 

Best Practices

Best Practices

Best Practices

Managing your.....

Internet usage

Do not open a browser unless it is essential for you to do work. This will only distract you from your work. 

Work space

Keep it simple, organized, and clean

Keep what you need NOW

Scan what you need LATER

Throw away everything ELSE!

Phone

Use your voicemail to indicate times you check your voicemail

Set up 3 times a day you do this

This cuts down on uneccessary conversation

Begins to indicate to people when you are able to talk in a given day

Email

Do not wait to have your emails pile up

Check and determine level of importance

Not every email needs an immediate response

Prioritizing

Importance VS Urgency

Important

Activities that have an outcome that leads to us achieving our goals

Urgent

Activities that demand immediate attention, and usually associated with someone else's goals.


Priority Matrix

Priority Matrix


Why should we prioritize?

To avoid crisis we must schedule our priorities!

Scenarios/Application

TED Talk - Work Smart

Watch this 

Work Smart video

-Writing a To Do list-


To Do List

  • Projects should be listed on your to do list?
  • A task is an activity or next step action that needs to be accomplished to work towards goals and/or project?
  • A goal is something you want to achieve through tasks and repetitive actions?

Office Space - Bob's Typical Day

What were some factors that contributed to poor time management?

Overview - What Was Learned & Takeaways

Reaction Survey

Feedback

FEEDBACK

The questionnaire used before the training (pre) will be  filled out again (post) to know if training session improved perceived time management skills 

Reaction Survey will be distributed to see if students liked the training - thus students will be motivated to complete and engaged during training

Training results

Success of training will be based on.....

The percentage of completion from the class calculated automatically by program.

OVERVIEW

TO TRULY UNDERSTAND TIME MANAGEMENT:

Time Management

What is it?

What are barriers?

How it effects all levels of an organization

Best Practices

Overall benefits


Learning Objectives

To understand the difference of importance and urgency of tasks

Know what To Do lists consist of how and how to utilize them to get the most out of work

Understanding Priority Matrix