PROJECT MANAGEMENT PLANNING & EXECUTING

The is course is designed to provide a foundation of basic project management knowledge and skills which can be used to build further project management related competencies, be an effective project team member, provide administrative support & assistance to project managers & teams

This course also adds value to learners who are running their own business and recognise that project management forms an integral component of any business.

Explain the nature of a project

Module Content

1.An explanation of the definition of a project plan:

A project plan is formal approved document used to guide both project execution & project control

2. Uses of a Project plan: The primarily uses of the project plan are to document planning assumptions and decisions, facilitate communication among project stakeholders, and document approved scope, cost and schedule baselines.

The sad thing about plans is you cannot have everything immediately. Many people plan using planning software packages, without realising the tradeoffs that must be made. They assume that if they write a plan down, reality will follow their wishes. Nothing is further from the truth. The point of a plan is to balance:

3. Objectives of a project plan

The objective of a project plan is to define the approach to be used by the project team to deliver the intended project management scope of the project.

At a minimum, a project plan answers basic questions about the project:

Why? - What is the problem or value proposition addressed by the project? Why is it being sponsored?

What? - What is the work that will be performed on the project? What are the major products/deliverables?

Who? - Who will be involved and what will be their responsibilities within the project? How will they be organized?

When? - What is the project timeline and when will particularly meaningful points, referred to as milestones, be complete?

3.1 The characteristics of a project:

A project plan can be considered to have five key charactistics that have to be managed

3.2 The Scope:

Defines what will be covered in a project.

3.3 The Resource:

What can be used to meet the scope?

3.4 The Time:

What tasks are to be undertaken and when.

3.5 The Quality:

The spread or deviation allowed from a desired standard.

3.6 Risk:

Defines in advance what may happen to drive the plan off course, and what will be done to recover the situation.

4. The Project Manager: The project manager creates the project management plan following the input from the project team and key project stakeholders. The plan should be agreed and approved by at least the project team and its key stakeholders.

Which of the below is an example of primary uses of a project plan?

  • Defining the approach to be used by the project team
  • Defines what will be covered in a project
  • Documenting, Planning assumptions and decisions
  • Defining in advance what may happen to drive the plan off course