Presentations-Tips PPTX

It's about the future

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Making PowerPoint Slides

Avoiding the Pitfalls of Bad Slides

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Tips to be Covered


Slide Structure





Spelling and Grammar



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Make your 1st or 2nd slide an outline of your presentation

Ex: previous slide

Follow the order of your outline for the rest of the presentation

Only place main points on the outline slide

Ex: Use the titles of each slide as main points

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Slide Structure – Good

Use 1-2 slides per minute of your presentation

Write in point form, not complete sentences

Include 4-5 points per slide

Avoid wordiness: use key words and phrases only

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Slide Structure - Bad

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

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Slide Structure – Good

Show one point at a time:

Will help audience concentrate on what you are saying

Will prevent audience from reading ahead

Will help you keep your presentation focused

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Slide Structure - Bad

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use


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Fonts - Good

Use at least an 18-point font

Use different size fonts for main points and secondary points

this font is 24-point, the main point font is 28-point, and the title font is 36-point

Use a standard font like Times New Roman or Arial

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Fonts - Bad

If you use a small font, your audience won’t be able to read what you have written


Don’t use a complicated font

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Colour - Good

Use a colour of font that contrasts sharply with the background

Ex: blue font on white background

Use colour to reinforce the logic of your structure

Ex: light blue title and dark blue text

Use colour to emphasize a point

But only use this occasionally

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Colour - Bad

Using a font colour that does not contrast with the background colour is hard to read

Using colour for decoration is distracting and annoying.

Using a different colour for each point is unnecessary

Using a different colour for secondary points is also unnecessary

Trying to be creative can also be bad

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Background - Good

Use backgrounds such as this one that are attractive but simple

Use backgrounds which are light

Use the same background consistently throughout your presentation

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Background – Bad

Avoid backgrounds that are distracting or difficult to read from

Always be consistent with the background that you use

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Graphs - Good

Use graphs rather than just charts and words

Data in graphs is easier to comprehend & retain than is raw data

Trends are easier to visualize in graph form

Always title your graphs

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Graphs - Bad

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Graphs - Good

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Graphs - Bad

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Graphs - Bad

Minor gridlines are unnecessary

Font is too small

Colours are illogical

Title is missing

Shading is distracting

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Spelling and Grammar

Proof your slides for:

speling mistakes

the use of of repeated words

grammatical errors you might have make

If English is not your first language, please have someone else check your presentation!

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Use an effective and strong closing

Your audience is likely to remember your last words

Use a conclusion slide to:

Summarize the main points of your presentation

Suggest future avenues of research

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End your presentation with a simple question slide to:

Invite your audience to ask questions

Provide a visual aid during question period

Avoid ending a presentation abruptly