PROJECT MANAGEMENT 101

This Project Management course is a recap course for all qualified project managers who would like to go "back to basics" to ensure the next project they tackle is greatly successful.

LO1: Define the role of a project manager

The Role and Responsibilities of a Project Manager

The duties of a project manager will vary from industry to industry and even from project to project, but if the key duties and responsibilities of the project manager are performed well, it will help you to successfully complete a project.

The project manager is responsible for developing a definition of the project and ensuring it is delivered on time, to budget and with the required quality standard expected. The project manager ensures the project is effectively resourced and manages relationships with various stake holders and members. He/She is also responsible for managing the work of consultants, allocating and utilizing resources effectively and ensuring there is a motivated and successful team working on the project. From the above mentioned explanations it is clear that a successful project manager has a lot of work cut out; and thus will need a structure to ensure a successful and positive outcome.

Using the “four functions of management” as a framework; one can summarize the role of a project manager:

1. Planning – a duty of the project manager which takes place throughout the life of the project.

Examples include: develop a  project plan; develop a project schedule; develop the needed policies and procedures to support the achievement of the project objectives.

2. Organizing – setting up a successful project team’s structure, which will be influenced by the company’s existing structure.

Examples include: determine the organizational structure of the project team; identify roles and positions; identify services to be provided by external companies.

3. Leading – carrying out the project plan in order to achieve the project objectives by using soft skills towards the team.

Examples include: setting team direction; coordinating activities across the various functions and motivating team members.

4. Controlling -   keeping the project on track using a three step process: 1) Measuring its objectives; 2) Evaluating the causes of deviations and 3) Correcting the deviations.

Examples include: defining project baselines; tracking project progress and determining and taking corrective actions.

Which of the 4 options below is an example of the "planning" function of management which can be used by project managers to ensure the implementation of a successful project?

The duties of a project manager will vary from industry to industry and even from project to project, but if the key duties and responsibilities of the project manager are performed well, it will help you to successfully complete a project.

The project manager is responsible for developing a definition of the project and ensuring it is delivered on time, to budget and with the required quality standard expected. The project manager ensures the project is effectively resourced and manages relationships with various stake holders and members. He/She is also responsible for managing the work of consultants, allocating and utilizing resources effectively and ensuring there is a motivated and successful team working on the project. From the above mentioned explanations it is clear that a successful project manager has a lot of work cut out; and thus will need a structure to ensure a successful and positive outcome.

Using the “four functions of management” as a framework; one can summarize the role of a project manager:

1. Planning – a duty of the project manager which takes place throughout the life of the project.

Examples include: develop a  project plan; develop a project schedule; develop the needed policies and procedures to support the achievement of the project objectives.

2. Organizing – setting up a successful project team’s structure, which will be influenced by the company’s existing structure.

Examples include: determine the organizational structure of the project team; identify roles and positions; identify services to be provided by external companies.

3. Leading – carrying out the project plan in order to achieve the project objectives by using soft skills towards the team.

Examples include: setting team direction; coordinating activities across the various functions and motivating team members.

4. Controlling -   keeping the project on track using a three step process: 1) Measuring its objectives; 2) Evaluating the causes of deviations and 3) Correcting the deviations.

Examples include: defining project baselines; tracking project progress and determining and taking corrective actions.

  • Tracking project progress
  • Identify services to be provided by external companies
  • Develop the needed policies and procedures to support the achievement of the project objectives
  • Setting team direction