Events Planning meets project management

In this course you will learn how to elevate your events planning proposition through the methodical and proven principles of project management. You will realise that the secret to a fail-proof event is an effectively designed project plan!

Module 1

The importance of project management to successful events planning

The importance of project management to successful events planning

Wikipedia defines project management as “the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria.” It is clear that the execution of a successful event is highly dependent on the principles of project management. A successful event is executed according to client requirements; it is done timeously and within the set budget. Understanding the lifecycle of a project and adhering to the 8-sequential steps of project management will enable you to achieve your client’s project objectives within the set schedule and deadline.

Therefore the difference between project management and regular management is as follows:

  • A project has a finite lifespan, whereas
  • Regular management exists indefinitely

The benefits of utilizing the principles of project management in events planning is that it creates a foundation for a common understanding between the client and Exclusive Events with regards to the following key 5-phases in the project lifecycle:

  1. Define – the step allows the stakeholders to agree on project objects and deadlines
  2. Plan – this step helps manage expectations with regards to schedules
  3. Brief – involves all stakeholders and team members to ensure there is a common understanding of the event before execution
  4. Implement – this step makes the event/ project tangible by moving from concept to product phase
  5. Evaluate – this step involves the client and assesses the project outcome against the defined objectives.

Untitled multiple choice question

  • Define
  • Explore
  • Plan
  • Brief
Select one correct answer: Which one of the below options are not part of the 5-step lifecycle of a project?