β ParaTExt 8: Footnotes and Cross References

In this module, we will look at how to add footnotes and cross references to Bible text in ParaTExt.

Introduction

Watch the video

 

Distinguish Footnotes and Cross References

Match the right definition to each term by dragging with the mouse.
  • A footnote
    is used to clarify a translation or provide alternative wording.
  • A cross reference
    tells the reader about a related passage of scripture.

What does Paratext use to identify footnotes and cross references?

  • Styles
  • USFM tags
  • formatting

The most convenient way to enter a footnote is by

  • typing \ using the keyboard.
  • typing "add footnote".
  • using the Insert Footnote feature.

After a footnote or cross reference has been added, a small, superscripted character is shown in the Bible text at the place where it was inserted. In Paratext , this special superscript character in the text is referred to as a

  • flag
  • reference character
  • caller
  • pointer

Footnotes

Watch the video

 

On which toolbar menu is the command to insert a footnote?

Click on the image below to identify the right menu.

Click to close the Footnotes & Cross References pane.

Put these steps in the right order

  • Click in the text at the location in the Bible text where you wish to see a footnote caller.
  • Right click to bring up the right click menu.
  • Select Insert Footnote.
  • Type your footnote content where the cursor is located.
Click and drag the items to reorder them.

What happens if you hover the mouse pointer over a footnote caller?

Click on the image which shows what happens when you hover the mouse over a footnote caller. 

(Click the magnifying glass to view each image larger if needed.)

Watch this video about Automatically Generated Callers.

 

What caller does + provide?

  • A + will appear as the caller in the Bible text.
  • A random symbol will appear as the caller in the Bible text.
  • The appropriate character in a predetermined sequence will appear as the caller in the Bible text (by default, the Latin alphabet).

In the following screenshot showing the footnotes & cross references pane, what does the + indicate about the footnotes shown?

What are the advantages of automatically generated callers?

  • You do not have to manually figure out the next appropriate caller character to use.
  • Subsequent footnote callers are automatically updated when you add or delete a footnote.
  • Your team can change its mind about the sequence used at any time, and all the footnote callers will be automatically updated to use the new sequence.
  • They save time.
Tick all the statements which are true about using automatically generated callers.

Watch this video about inserting quoted text in footnotes

 

What is the best way to quote text in a footnote?

  • Select the text "the Spirit is life for you" and then use the Insert footnote command.
  • Use the Insert Footnote command and then type the text "the Spirit is life for you" into the footnote.

In the following screenshot, you need to add a footnote in which you quote the text in verse 10 "the Spirit is life for you".

Which of the following procedures will allow you to quote the text most easily?

Cross References

Watch the video

 

What are cross references in ParaTExt like?

  • Cross references work in a very similar way to footnotes.
  • Cross references use a different set of USFM tags to footnotes.
  • Cross references always contains a reference to another passage of scripture.
Tick all statements that are true.

Where do you click to change the caller?

Unlike footnotes, by default cross references added in ParaTExt have a hidden caller.

If you wish to use a visible caller, where would you click as the first step towards changing the cross reference caller in the screenshot below?

How do you use a sequence of characters for cross reference callers?

The Footnote Caller dialog box opens when you click on the hyphen in the footnotes and cross references pane.

Click the option which will provide a caller from a sequence of characters.

True or false?

  • If you want to customize the sequence used for automatically generated callers, ask your administrator.
  • After you change a caller for a cross reference, the next cross reference you add will use the same type of caller as the changed one.

Watch the video on entering a valid reference

 

Does ParaTExt think the following reference is valid or invalid?

  • Valid
  • Invalid

Look at the cross reference inserted in verse 15. Does ParaTExt accept this reference as valid?

Where can you check the Scripture Reference Settings for this project?

The invalid reference icon is showing in the cross reference. To find out what is wrong, you need to check what this project's settings are for scripture references.

Which toolbar menu should you use? Click it.

Which command to open the dialog?

We are looking at the Project menu, the right place to look for settings for this project.

Which menu item will help us find out what is wrong with the invalid cross reference?

Next step in dialog

It looks as though the reference format (the punctuation used in the cross reference) is correct.

What should I click next in the dialog to help me figure out what is wrong with my cross reference?

Which screenshot highlights the relevant setting?

ParaTExt has marked the cross reference in this screenshot as invalid:

Click on the screenshot below which shows highlighted the setting which is causing ParaTExt to mark the cross reference as invalid.

(Use the magnifying glass to view each picture at full size.)

Note: all three pictures are the same; only which setting is highlighted varies.

Watch the video on how to convert footnotes to cross references

 

Is there anything wrong here?

  • There is nothing wrong in this screenshot.
  • There is something wrong with the cross reference to Malachi 1.
  • There is a scripture reference which has neither a valid nor an invalid reference icon.
  • There is a cross reference to Genesis 18 which is marked with \f like a footnote.
  • The items marked with \x should all be marked with \f.

Examine the following screenshot of the Footnotes and Cross References pane.  There are no invalid references according to ParaTExt, but can you find anything which is wrong?Select all the statements which you think are true.

Put the following steps in the right order

  • Click the footnote which needs changing.
  • ParaTExt highlights the footnote with a yellow background.
  • Right click the footnote which needs changing.
  • The right click menu appears.
  • Select Convert Footnote Type
  • The footnote markers in that footnote are all replaced with cross reference ones. Phew!

Oh no! I have just noticed that one of my cross references is currently marked up as a footnote!

Put the following steps in the right order.

TIP: You can import a set of cross references

If you know that you will largely use the same cross references as a model text, these cross references can be imported.

This step can only be done by a project administrator, but it is useful for you to know that if this is the case, you do not need to manually add the cross references one by one to mimic the model text.

Advanced editing of Footnotes and Cross References

Learn how to adjust the 'origin reference'

 

Where do you click to edit the origin reference?

Imagine you need to change the origin reference 12.6 in the footnote below make it cover verses 6-8. Where do you need to click in order to change it?

Click on the image below.

Learn how to change the default order by adding a marker

 

How do you add some comments before the quoted text?

  • Click between 23 and \fq.
  • Press \ on the keyboard.
  • Type ft.
  • "ft - Footnote - Text" is shown in the pop-up.
  • Press Enter to insert it.
  • Type "Some manuscripts do not have"

In the footnote for verse 23, you need to add the words "Some manuscripts do not have" in front of the quoted text "make us his children and".

Order the steps below to show how you would do this.

Learn how to mark alternative text in a footnote

 

How do you mark alternative text?

  • Alternative text is best marked with \fqa.
  • Marking alternative text with \fq causes the Basic Checks to find unnecessary quoted text errors.
  • Marking alternative text with \fqa changes the appearance of the text compared to using no marker.
  • In the marker \fqa, 'a' stands for 'alternative'.
  • To correct the markers in the footnotes shown in the screenshot, you would just have to click after each inappropriate \fq and type a.

The following footnotes all contain alternative text. It has been marked with \fq just like the quoted text. 

Select all the statements you think are true from the list below.

Learn how to mark a reference within a footnote

 

Can you mark a reference in a footnote?

  • You should not use any cross reference marker inside a footnote - ParaTExt will highlight this as an error.
  • ParaTExt will then know the following text is a reference and will apply the checks to the text just as is done within a cross reference. I will know if I mistyped the book name or referenced a chapter or verse that doesn't exist.
  • I must end the footnote after the reference.
  • I can access the Quick Reference window for a valid reference.

What are the consequences of using the cross reference target reference marker \xt inside a footnote?Select all the answers which you think are correct.

Learn more about how to use and space markers correctly