Interactive: Scope Management

This eLearning course will quiz you on the knowledge contained in the Scope Management lesson and help identify your weak areas.

You should know and understand the Fundamental concepts of Scope Management as presented in Chapter 5 of the PMBOK and the PMP Exam Content Outline available from www.pmi.org

Which of the following would be considered part of the product scope?

Answers

The system response time should be improved by at least 25%

Each office should measure 10 feet by 12 feet

Color options for the product will be green, red, blue, and grey

  • The system response time should be improved by at least 25%
  • The project team will consist of 2 analysts, 1 programmer, and 3 customer site representatives
  • Each office should measure 10 feet by 12 feet
  • The sponsor requests that we purchase maintenance contracts on all heavy equipment used on the project
  • Color options for the product will be green, red, blue, and grey

Place the processes in the proper order in which they should be performed.

The correct order is:

  1. Develop Project Charter
  2. Develop PM Plan
  3. Plan Scope Management
  4. Collect Requirements
  5. Define Scope
  6. Create WBS
  7. Define Activities


  • 1
    Develop Project Charter
  • 2
    Develop PM Plan
  • 3
    Plan Scope Management
  • 4
    Collect Requirements
  • 5
    Define Scope
  • 6
    Create WBS
  • 7
    Define Activities

Match the Processes with their key benefit.

Answers:

Plan Scope Management - Provides guidance and direction on how scope will be managed throughout the project

Collect Requirements - Provides the basis for defining and managing scope

Define Scope - Defines the scope boundaries by defining what will be included in the scope and excluded from the scope

Create WBS - Provides a structured vision of what has to be deliveredProvides a structured vision of what has to be delivered

  • Plan Scope Management
    Provides guidance and direction on how scope will be managed throughout the project
  • Collect Requirements
    Provides the basis for defining and managing scope
  • Define Scope
    Defines the scope boundaries by defining what will be included in the scope and excluded from the scope
  • Create WBS
    Provides a structured vision of what has to be delivered

Place the terms where they belong.

  • Scope
  • Project Charter
  • Requirements Mgt Plan
  • Project Charter
  • PM Plan
  • Scope Mgt Plan

What is true or false regarding Plan Scope Management?

The Following are True:

It is iteratively performed with all other planning processes

It creates 2 components of the PM Plan

It must be performed before Define Activities

  • It is iteratively performed with all other planning processes
  • It is the next process performed after Identify Stakeholders
  • It creates 2 components of the PM Plan
  • It produces a plan to define, develop, verify and correct project scope
  • It must be performed before Define Activities

Place the terms where they belong.

  • Collect Requirements
  • RTM
  • Requirements Traceability Matrix
  • Project Charter
  • Stakeholder Register
  • Scope
  • Focus Groups

Match the Tool/Technique for Collect Requirements with it's description.

Answers:

Interviews - Talking to people one on one

Facilitated Workshops - Structured group conversation where a moderator leads the group through brainstorming requirements together

Focus Groups - Pre-qualified stakeholders and subject matter experts discussing expectations and attitudes about deliverables

Group Creativity Techniques - Brainstorming, Nominal Group Technique, Mind Mapping, Affinity Diagrams, Multi-criteria Decision Analysis

Group Decision Making Techniques - Unanimity, Majority, Plurality, Dictatorship

Questionnaires and Surveys - Written sets of questions to quickly accumulate information from a large group

Observations - Directly viewing individuals and processes in their natural environment

Prototypes - Obtaining early feedback by providing a working model of the proposed product

Benchmarking - Comparing practices to comparable organizations to identify ideas for improvement

Context Diagrams - Visually depicting the product scope by showing a system and how people and other systems interact with it

Document Analysis - Analyzing existing documentation and identifying information relevant to requirements

 

  • Interviews
    Talking to people one on one
  • Facilitated Workshops
    Structured group conversation where a moderator leads the group through brainstorming requirements together
  • Focus Groups
    Pre-qualified stakeholders and subject matter experts discussing expectations and attitudes about deliverables
  • Group Creativity Techniques
    Brainstorming, Nominal Group Technique, Mind Mapping, Affinity Diagrams, Multi-criteria Decision Analysis
  • Group Decision Making Techniques
    Unanimity, Majority, Plurality, Dictatorship
  • Questionnaires and Surveys
    Written sets of questions to quickly accumulate information from a large group
  • Observations
    Directly viewing individuals and processes in their natural environment
  • Prototypes
    Obtaining early feedback by providing a working model of the proposed product
  • Benchmarking
    Comparing practices to comparable organizations to identify ideas for improvement
  • Context Diagrams
    Visually depicting the product scope by showing a system and how people and other systems interact with it
  • Document Analysis
    Analyzing existing documentation and identifying information relevant to requirements

Place the terms where they belong.

  • Define Scope
  • Project Charter
  • Requirements Documentation
  • Scope Statement
  • Collect Requirements
  • Create WBS
  • Alternatives Generation

The Scope Statement contains which of the following?

Answers:

Constraints

Acceptance Criteria

Product description

Scope exclusions

  • High-level scope description
  • Constraints
  • Acceptance Criteria
  • Work Packages
  • Product description
  • List of activities
  • Scope exclusions

Which of the following is true or false regarding the Scope Statement

The Following are True:

The Scope Statement is a more detailed version of the Project Charter

The Scope Statement defines what is and what is not included in the project and product scope

The WBS is a decomposition of the Scope Statement

  • Requirements Documentation provides the vision of the project while the Scope Statement provides the hi-level scope definition
  • The Scope Statement is a more detailed version of the Project Charter
  • The Scope Statement defines what is and what is not included in the project and product scope
  • The WBS is a decomposition of the Scope Statement
  • The Scope Statement defines what needs to be done while the Requirements Traceability Matrix details how it will be done
  • The Scope Statement does not contain any budget information

Place the terms where they belong.

  • Create WBS
  • WBS Dictionary
  • Define Scope
  • Scope Statement
  • Requirements Documentation
  • Scope Baseline

Which is true or false about the WBS?

The Following are True:

It is part of the Scope Baseline

It uses a numbering system to give each node a unique identifier

The WBS contains 100% of the work that needs to be completed on the project

The WBS includes project management work that needs to be accomplished by the PM

  • It is part of the Scope Baseline
  • It uses a numbering system to give each node a unique identifier
  • It is produced by decomposing requirements documentation
  • Each node represents an activity that needs to be accomplished to complete the project work
  • The WBS contains 100% of the work that needs to be completed on the project
  • The WBS includes project management work that needs to be accomplished by the PM
  • A control account is a level on the WBS where the program manager exerts managerial control

Which of the following can be found in the WBS Dictionary?

All items are found in the WBS dictionary. See PMBOK page 132

  • Description of the work
  • Schedule milestones
  • Who is responsible to accomplish the work
  • Estimate of how much the work will cost
  • Quality requirements
  • Acceptance criteria for the work packages

Match the term with the appropriate example from a project to create a new video game.

Answers:

Project Exclusion - The product will not include bug fixes for the previous version

Project Deliverable - Scenery artwork

Project Constraint - No more than 15 people can work on the game at any time

Project Assumption - There will be 4 graphic designers reporting to the art director, and 6 programmers and 4 testers reporting to the development manager

Project Requirements - The game needs to run on a machine with 1GB of memory or less

  • Project Exclusion
    The product will not include bug fixes for the previous version
  • Project Deliverable
    Scenery artwork
  • Project Constraint
    No more than 15 people can work on the game at any time
  • Project Assumption
    There will be 4 graphic designers reporting to the art director, and 6 programmers and 4 testers reporting to the development manager
  • Project Requirements
    The game needs to run on a machine with 1GB of memory or less

Match each term with the appropriate example from a project to build a new office building.

Answers:

Affinity Diagram -  The PM used it to understand all the requirements he gathered from the different tenants who will occupy the building

WBS Dictionary - The Masonry Team Lead updated this with details of each work package that his team will accomplish

Define Scope - The PM gathered the team to write the document that will define what the project work will and will not consist of

Create WBS - The project team met to determine what work packages should be completed to support each deliverable

Alternatives Identification - The project team met to determine what work packages should be completed to support each deliverable

Scope Creep - Several changes to the electrical system caused the plumber to reroute pipes in a way that was not documented on the blueprints which caused the framing crew to install additional support beams

Gold Plating - The foundation crew discovered they had enough extra concrete, so they extended the sidewalk to the lower level parking lot

  • Affinity Diagram
    The PM used it to understand all the requirements he gathered from the different tenants who will occupy the building
  • WBS Dictionary
    The Masonry Team Lead updated this with details of each work package that his team will accomplish
  • Define Scope
    The PM gathered the team to write the document that will define what the project work will and will not consist of
  • Create WBS
    The project team met to determine what work packages should be completed to support each deliverable
  • Alternatives Identification
    The PM met with the HVAC team to discuss several ways to achieve the requirement for a cooling system that meets code requirements and reduces power consumption by 15%
  • Scope Creep
    Several changes to the electrical system caused the plumber to reroute pipes in a way that was not documented on the blueprints which caused the framing crew to install additional support beams
  • Gold Plating
    The foundation crew discovered they had enough extra concrete, so they extended the sidewalk to the lower level parking lot

Place the terms where they belong

  • Project
  • Control Accounts
  • Work Packages
  • WBS Dictionary
  • Activities

Place the terms where they belong

  • Validate Scope
  • PM Plan
  • Deliverables
  • Key Stakeholders
  • Accepted Deliverables
  • WPI

Place the terms where they belong

  • Control Scope
  • Requirements Documentation
  • RTM
  • WPD
  • Change Requests
  • Variance analysis