Public Records Final Exam

Public Records Final Exam

Texas Government Code, _________, gives citizens the right to access records at various levels of Texas government, without having to declare a purpose in doing so.

  • 532
  • 552
  • 582

The ________________________________ legislates the methods by which public meetings are conducted, __________________________________ show how to make a public records request in this state.

  • Texas FOIA procedures, Texas Open Meetings Act
  • Texas Open Meetings Act, Texas FOIA procedures

The law states that a meeting is any ____________________________ of the members of a public body with the intention of deliberating and deciding on public policy.

  • gathering of 50%,
  • gathering of 70%,
  • gathering of a quorum

The legislature is included in the Texas Open Meetings Act and is prohibited from holding secret meetings of the legislature.

  • True
  • False

A government body must keep minutes of every meeting, including all subjects discussed and all votes taken. These minutes are considered public records and must be made available to the public.

  • True
  • False

A person attending the meeting as an audience member is NOT allowed to record all or any part of a governmental body's open meeting, using either audio or video recording equipment.

  • True
  • False

The governmental body must provide _______________________________ including an agenda for all public meetings so as to allow the public to participate in discussions.

  • 48 hours notice
  • 64 hours notice
  • 72 hours notice

An executive session is sometimes called a ___________________________ or an _____________________________ .

  • closed meeting
  • open meeting
  • in camera session
  • off camera session

Why are executive sessions beneficial for board members? (Check all that apply.)

  • the board needs time alone to strengthen relationships and communication among board members and with the chief executive
  • board members need an opportunity to get to know and trust each other, personally and collectively
  • the board needs to demonstrate and exercise its independence from the chief executive
  • the board has a responsibility to maintain confidentiality to protect the organization

All closed sessions must have a certified agenda and record the entirety of the meeting using audio recording equipment. The record must be retained for ___________________ and made available to the courts should a trial come about because of the meeting.

  • 6 months
  • 12 months
  • 2 years
  • 5 years

What year was the Freedom of Information Act (FOIA) was enacted?

  • 1956
  • 1960
  • 1966
  • 1968

Some agencies that have a backlog of FOIA requests blame __________________________ for the long wait times.

  • understaffing
  • excess of FOIA requests
  • the lack of resources

The reason that a requester has for asking for public records must be taken into consideration.

  • True
  • False

If a governmental body plans to make information available, a public information officer must either make it available ________________________ or certify that it cannot produce the information but estimate when it will be able to release the information.

  • within 5 days
  • within 10 days
  • within 20 days

Parents are required to have access to _________ written records that concern the parent's child, under Texas law. This means that, regardless of the content of the records, a school must give a parent access to the record.

  • most
  • all
  • no

Federal law protects the privacy of student records in schools that receive federal funding. Most state laws addressing the confidentiality of school records _________________________________.

  • restricts access to parents
  • allows access to parents

The Secretary of Education has the authority to withhold all federal funding to institutions that do not make school records available to a student's parents.

  • True
  • False

The Texas Public Information Act (TPIA) places restrictions on releasing basic private information such as _____________________ _________________________________________________ . (Check all that apply)

  • Address, phone number, Social Security number
  • Salary, stipends, position, years of experience, deductions, 403b
  • Transcripts, credentials

Private health information protected by law includes the following: (Check all that apply)

  • Americans with Disabilities Act (ADA)
  • Dental Records
  • Immunization Records
  • Family and Medical Leave Act (FMLA)
  • Health Insurance Portability and Accountability Act (HIPAA)

A 'privilege' justifies communications between principals who have a common interest in an educator’s abilities when one principal reasonably believes that facts exist that the other principal needs to know.

  • True
  • False

The Family Educational Rights and Privacy Act (FERPA), a federal law, protects the privacy of student educational records and assures parental access to those records.

  • True
  • False

Section 552.024 of the Texas Government Code requires a process by which an employee be given ___________________ to choose not to have address, phone number, social security number and family information disclosed.

  • 7 days
  • 10 days
  • 14 days
  • 30 days

A parent is entitled to a copy of all written records of their child, including even the scoring sheets from a daughter’s cheerleading tryouts at her high school?

  • True
  • False

Describing the Boeing ruling, which put many government contracts with private business off limits to public view, Senator Kirk Watson-D, said the court’s decision created _______________________ in the public records law.

  • controversy
  • “a big loophole”
  • more easy access

Justin Gordon, the Open Records Division Chief at the Texas Attorney General’s office, reported the attorney general’s office saw roughly _______________ in 2016 in which third-party entities withheld information using the Boeing decision.

  • 200 cases
  • 400 cases
  • 600 cases
  • 1000 cases

Two state Supreme Court decisions in 2015 known as the _______________________ ruling and the _______________________ ruling. Both rulings have put many government financial records off limits to citizens. (Check the two that apply)

  • Boeing
  • Lockheed
  • NASA
  • Greater Houston Partnership

Senate Bill 407 and House Bill 792 address the _____________________________, while Senate Bill 408 and House Bill 793 address the __________________________________ .

  • Greater Houston Partnership ruling, Boeing Decision
  • Boeing Decision, Greater Houston Partnership ruling.