Definition of Mass Maintenance Tool
Mass maintenance is a cross-functional tool that can be used to change large volumes of data. Mass maintenance is used to make mass changes to master data such as materials, vendors, customers, purchase orders, purchase requisitions, info records etc.
What is the Difference Between Mass Maintenance and the Individual Maintenance of Objects?
- The user selects the table and the fields to be changed from a list.
- The consistency checks are carried out collectively when the change is saved, not at the time value is actually entered or changed
- Changes can be made to several objects simultaneously
- Changing without displaying the data in case of numerous hits saves time
- Fast runtime for more objects as well
Users should handle this tool with care. Mass changes can be a bit dangerous and there is no mass reverse function, so it is very important to double check changes being carried out. Also, it is recommended to grant access only to site SMEs, site super users, or support team members.
Mass maintenance makes particular sense if you have to adapt existing datasets to a changed situation (for example: if you need to reassign materials to different purchasing group or you need to change payment methods on vendor master data due to bank accounting configuration change etc.)
You can call mass maintenance tool in different ways. One of them is transaction code MASS where you able to select object to work on. But you can call also several objects by a specific transaction in their respective module (see Alternate Transaction Codes for more details).
How to Get Access to Mass Maintenance Transactions
Global role provides access to change master data in all plants therefore requires additional corporate level approvals. A GRC request should be submitted for any of the below roles as needed.
Screen shot from Success Factors proving training course completion should be attached to the GRC request.
The successful completion of this training and the quiz at the end is the prerequisite of submitting a GRC request and asking for the roles!