Asset Lifecycle Management - Disposal

About the Asset Lifecycle Blueprint

Background

CCC spends million per year in creating, acquiring, managing and replacing assets. Every business unit within CCC requires assets to operate effectively. The Asset Lifecycle Blueprint is a high-level diagram that representing the stages that an asset owned by CCC goes through.

Purpose

The purpose of the blueprint is to create a visual representation of the stages of an asset and sub process leading into its functional, detailed, measurable elements. The sub processes should be represented in all Asset Management Plans and include the details relevant to the asset. By identifying, prioritising, managing and disposing of assets effectively, we can meet both Asset Management Plans and LTP strategies.

Introduction to Asset Disposal

What is the difference between a decommissioned asset and a disposed asset?

A decommissioned asset has been  from service. A disposed asset has , or is no longer able to be recommissioned in its previous form.

Roles and responsibilities

Information

Within the disposal process there are multiple roles involved in the disposal of an asset. The appropriate role is determined by which step in the disposal process you are. For more information have a look at our process or our RACI on the Disposal Roles SharePoint page.

Most frequently the Asset Planner will initiate the disposal planning.  If the project is large, the details may be confirmed by the designer, reviewed for practicality by the project manager, then sent to the contractor for execution.  

Course Exercise

Using the Role section in the RACI image below, select the answer by clicking the first letter of the role title

  1. What role is responsible for the review of disposal options? 
  2. Who is Informed during stage 1.0 Plan asset disposal? 

Disposal process time frames

Information

The Asset Disposal process has six main steps with Key Performance Indicators (KPI's) as depicted on the Disposal SharePoint page

Exercise

Rank the time frames listed below. Step One at the top and Step Six at the bottom of your answer. Use your mouse to select the answer and drag (up/down) to the correct order. 

  • Four months
  • Three months
  • Two months
  • One month
  • Adhoc/Other

Data Requirements

Data Collection

The purpose of the Disposal CAT sheet

The Christchurch City Council Disposal template (CAT) is to deliver electronic asset data to council, complying with the standards specified in the Christchurch City Council’s. 

Exercise

Using the CAT Sheet/FAQ's (found in previous questions) locate how many data fields we indicate are required?

  • 33
  • 31
  • 18
  • 10
  • 3

CAT Sheet

Question

What SAP/RAMM location information do we require for disposal?   

Instructions                                                                  

Use the CAT sheet template to find the answer. 

  • Function Location
  • GIS ID
  • Physical Address
  • GIS Co-ordinates
  • Not applicable

Systems

We use many systems in our Asset Management Lifecycle.

For the disposal process the initial work and information is recorded in one main system.

What is the main system we use across the disposal process?

  • SAP Plant Maintenance (PM)
  • SAP Asset Accounting (AA)
  • SAP Real Estate (RE)
  • Fixed Asset Register
  • CPMS
  • RAMM
  • SAP

Operational policy

Exercise

Open the ALM_Disposal Policy noted on SharePoint page to answer the below. 

Drag the jigsaw piece to the correct answer

  • Asset Planner
    Plans the disposal at the same time renewal or rehabilitation is planned.
  • Asset Management Unit
    Responsible for ensuring asset disposal is coordinated and consistent across the council.
  • Project Manager
    Ensures disposal details are captured
  • Level of Service
    Output for a particular activity or service against which performance may be measured

Other important things we need to know

Historic or Archaeology value

Exercise
For the following statement answer True or False

  • This Asset Disposal process allows for Heritage, Cultural or Archaeology disposal

Coal Tar

Exercise
What are the preferred methods of excavation and disposal for Coal Tar?

Please refer to Coal Tar Guidelines at Intranet link (Table 1 pg 7)

  • Excavator
  • Foam bitumen stabilisation
  • Milling
  • Trenching Machine
  • In-situ encapsulation
  • Ex-situ encapsulation

Asbestos Management

Information 

What is Asbestos?

Asbestos is a naturally occurring silicate mineral compound fibre that is hazardous to human health. 

What is the issue with Asbestos?

Asbestos fibres are very small which means that if a person breaths in dust containing asbestos the fibres can travel to the lungs and cause irritation and inflammation. As such it is linked to a number of lung and respiratory conditions that, whilst they take time to appear, can result in severe illness and fatality. The most commonly known conditions are mesothelioma, asbestosis, lung cancer, pleural plaque or effusion.

                                                                      

Course Question

Check out the Asbestos Management page for the answer to this question. 

What Asbestos document is recommended to read for those who work on maintenance, repairs, refurbishment or demolition?


  • Christchurch City Council Asbestos Management Protocol
  • Reporting of Suspected Asbestos
  • Working With and In Areas Containing Asbestos