Before You Start
Congratulations! You have been selected by MSF to become a Financial Coordinator (from now on we will call you FinCo). In a few weeks you will go to the field for your first mission. We want you to be well prepared when you go, so we will help you to acquire the knowledge and skills needed to be successful as FinCo in the field.
In this course, you will acquire skills necessary to manage responsibilities and tasks related to financial administration and bookkeeping in a field mission.
This is an introduction to the course.
In this introduction chapter you will learn:
- How to navigate in this course
- What the course agenda will look like
Why this training
We have hired you because you have the right competences and experience. We believe you can do the job. Yet if you want to function as a FinCo, you also need to know the MSF specific ways of working: our policies, procedures and tools. They govern much of your work.
In MSF we have standardized most of the tasks you will have to do, because of the high expat staff turnover. Although every position will be a bit different, you'll see that there are some tasks almost every FinCo will have to do or manage. We have developed a training curriculum to help you get prepared for these tasks and this eLearning course is part of it:
Why This Training
In the field, we use BooX as our standard bookkeeping software program. In this course, you will learn how to perform tasks in BooX. You don't have to install this software on your computer. Instead, we have created exercises that simulate the BooX environment. Your screen will look the same as if
you were using the application, and you can perform the same actions as in the actual application by following the instructions in the navigation.
This course is to prepare you for the FCC face-to-face course in Amsterdam. We feel it is important that you are acquainted with some of our tools, standards and policies before you start the training. In order to get the maximum out of this course, it requires attention and dedication from your side. We recommend you to go through this course step by step.
The first two chapters are merely an introduction into the course and MSF. It should not take you too much time to go through them:
Before You Start
After that there are three chapters that introduce to you our procedures and policies on how to deal with finances within MSF. This theory is about treasury, the management of cash, supply and safety in a mission. The actual tasks you will need to perform when you are in the field are used to explain the theory.
Treasury in MSF
Checking Receipts & Invoices
Chapters 6, 7 and 8 focus on accounting and familiarize you with our standard bookkeeping software, BooX. You use the software to enter field expenses.
BooX: Cash Entries
BooX: Bank Entries
The 9th chapter is about managing subaccounts, which is a specific FinCo task. You will learn how to deal with subaccounts and see the difference between personal and MSF expenses.
The last chapter is a short wrap up to conclude the course. After that you should be well prepared for the FCC in Amsterdam and your first mission.
So in total, there are ten lessons. You will need approximately 7 hours to go through them. It is required that you go through all the chapters before the start of the FCC.
It might help your planning if you draft an agenda for the course.
New Field CoA 2014
Starting in 2014, a new Chart of Accounts will be used in bookkeeping, budgeting and reporting. We have updated this course to reflect the new account codes. During the FCC training in Amsterdam, you will learn more about the new Chart of Accounts.
The Finance Procedures will also be revised in 2014 for the new Chart of Accounts and to make other improvements. Throughout this course, you will find links to reference documents. Please be advised that these will be updated throughout the year. We still recommend that you read these reference documents as they will form the basis of your understanding of MSF policies and procedures.
New Field Chart of Accounts in 2014
To start we would like to introduce to you your trainer Fini. She will be guiding you through the course and has quite a bit of experience. Fini has been a FinCo in Congo, Pakistan, Sudan and Uganda. She might have some helpful tips and tricks for you along the way.
You have finished the chapter
You have finished the 'Before You Start' chapter. So now you are ready to actually start the course. You know what the course entails, what you are going to learn, and how to handle the software.