PST: 08:30 am to 09:00 am - Monday to Thursday
UTC: 03:30 pm to 04:00 pm - Monday to Thursday
CEST: 05:30 pm to 06:00 pm - Monday to Thursday
PST: 09:30 pm to 10:00 pm - Monday
UTC: 04:30 am to 05:00 am - Tuesday
CEST: 06:30 am to 07:00 am - Tuesday
Everyone at [INSERT YOUR COMPANY'S NAME] is invited to the team call.
We also have a team call for [INSERT YOUR COMPANY'S NAME]bers in the APAC region. This call will also be recorded so the rest of the team can see what their colleagues have been up to! Everyone is encouraged to join this call as well, but it is not mandatory.
Every last Friday of the month we have an AMA to talk about anything our team is thinking about.
We use Zoom for the call since Google Hangouts is capped at 15 people (please be sure to mute your microphone). If using the Zoom web app, you can go to settings and check always mute microphone when joining a meeting.
The link is in the calendar invite and also listed at the top of the team agenda Google Doc called Team Agenda.
The call is recorded automatically, and all calls are transferred every hour to a Google Drive folder called "[INSERT YOUR COMPANY'S NAME] Videos". There is a subfolder called "[INSERT YOUR COMPANY'S NAME] Team Call", which is accessible to all users with a [INSERT YOUR COMPANY'S NAME].com e-mail account.
We start on time and do not wait for people.
The person who has the first item on the agenda starts the call.
If you are unable to attend just add your name to the team agenda as "Not attending".
We start by discussing the subjects that are on the agenda for today.
Everyone is free to add subjects. Please start with your name and be sure to link to an issue, merge request, or commit if it is relevant.
When done with a point mention the subject of the next item and hand over to the next person.
When someone passes the call to you, no need to say, “Can you hear me?” Just begin talking. If we can’t hear you, we’ll let you know.
After the general announcements, each team call has an assigned topic for team members to share their personal interests. The schedule is as follows:
Monday: Sports & Wellness, Cooking, Creative Projects, and Entertaining
Tuesday: Entertainment (Music, books, TV & Movies, video/board games)
Wednesday: Travel, Kids, Family, and Pets
Thursday: Mixer Calls, where we split off into smaller groups to discuss what we have been up to. No need to add yourself to the agenda on this day.
Friday: Any topic
Please add your name to the agenda at least 15 minutes before the team call is scheduled to start. We encourage 15-20 people to share an update of about a minute to leave time for all listed on the agenda. If you see that a particular day is congested and you have already shared over the last 2 weeks, please consider moving your name to a later week.
It is OK to talk over people or interrupt people to ask questions, cheer for them or show your compassion. This encourages more conversation and feedback in the call. Also see the interruption item in video calls.
Please look if the person you hand over to is present in the participant list so you don't hand over to someone who is not present.
The last person wishes everyone a good day.
Even if you cannot join the call, consider reviewing the recorded call or at minimum read through the team agenda and the links from there. We often use the team call to make announcements or discuss changes in processes, so make sure to catch up on the news if you have missed a team call (or more).
If you are scheduling a meeting, avoid scheduling during the team call so that meeting attendees do not need to choose between your meeting and the team call. As a remote workforce, the team call is an important part of our culture.