Project Vocabulary

This module will give you a crash course in project-related vocabulary for talking about budget, schedules, quality and risk.

Warmup

Do you associate these words with successful or unsuccessful projects?

  • run out of money
    unsuccessful
  • stay within budget
    successful
  • be behind schedule
    unsuccessful
  • upfront planning
    successful
  • be over budget
    unsuccessful
  • miss the deadline
    unsuccessful
  • stay on track
    successful
  • out of control
    unsuccessful
  • lack of planning
    unsuccessful
  • meet the deadline
    successful
  • accurate estimations
    successful
  • be on schedule
    successful
  • unrealistic budget
    unsuccessful

Put the project phases in the right order.

  • Planning
  • Initiation
  • Execution
  • Close

What activities are done in the Planning phase?

As you saw in the previous exercise, the Planning phase comes after the Initiation phase, where the project manager develops the business case for the project and project charter (charte du projet) and identifies the project's stakeholders.

  • Gather requirements
  • Write code for the software
  • Develop the schedule
  • Do unit tests
  • Develop the budget
  • Create an activity list
  • Estimate the activity durations
  • Do code reviews
  • Define and validate the scope
  • Manage the project team
  • Hand over deliverables to the customer for acceptance

Choose 5 words from the word cloud that are familiar to you. Write a sentence using each word.

5 words = 5 sentences

What Would You Do? PMP situations

1- Explain which of the two options you would choose and why.

The business side project manager has organized, unbeknownst to you, a meeting with users during which certain design options have been discussed and slightly modified. You did not appreciate this when you found out about it.

Option #1

After several days, you meet the business side project manager and you try to understand his reasoning and the relevance of the changes made. You inform the rest of the team together of these modifications.

Option #2

You deem the changes unimportant. On principle, you accept only half of them invoking various technical reasons.

What word(s) could replace the word(s) in bold from the previous dilemma?

The business side project manager has organized, unbeknownst to you, a meeting with users during which certain design options have been discussed and slightly modified. You did not appreciate this when you found out about it.

Option #1

After several days, you meet the business side project manager and you try to understand his reasoning and the relevance of the changes made. You inform the rest of the team together of these modifications.

Option #2

You deem the changes unimportant. On principle, you accept only half of them invoking various technical reasons.

The business side project manager has organized, , a meeting with users during which certain design options have been discussed and modified. You did not appreciate this when you  about it.

Option #1

After several days, you meet the business side project manager and you try to understand his reasoning and the relevance of the changes made. You inform the rest of the team together of these modifications.

Option #2

You  the changes unimportant. On principle, you accept only half of them invoking various technical reasons.

2- Explain which of the two options you would choose and why.

The project has been going for four months. A new project manager has been appointed in the client organisation to replace the one with whom you had defined an agile lifecycle.

The new project manager wants to redefine the priorities of the functions and the contents of the sprints, which impacts your current work and forces you to reschedule and reassign the tasks. He refuses to reconsider the resources allocated to the project and its end date.

Option #1

You avoid the new project manager. The next Steering Committee is expected to meet in a month. You hope that, by this time, the project manager will have become reasonable, or that your CEO will stick to his guns.

Option #2

You have a status meeting with your team. You analyse the work already started on the modules that should be postponed, as well as the skills of the resources available.  On one hand, you accept starting module #4 rapidly as you have good resources for it. On the other hand, you do not budge on module #6: it will be delivered in the next version. The project manager asks you to include a function of module #6 in module #4. You finally accept reluctantly.

Match the words from the previous dilemma to their French equivalents

The project has been going for four months. A new project manager has been appointed in the client organization to replace the one with whom you had defined an agile lifecycle.

The new project manager wants to redefine the priorities of the functions and the contents of the sprints, which impacts your current work and forces you to reschedule and reassign the tasks. He refuses to reconsider the resources allocated to the project and its end date.

Option #1

You avoid the new project manager. The next Steering Committee is expected to meet in a month. You hope that, by this time, the project manager will have become reasonable, or that your CEO will stick to his guns.

Option #2

You have a status meeting with your team. You analyze the work already started on the modules that should be postponed, as well as the skills of the resources available.  On one hand, you accept starting module #4 rapidly as you have good resources for it. On the other hand, you do not budge on module #6: it will be delivered in the next version. The project manager asks you to include a function of module #6 in module #4. You finally accept reluctantly.

  • be appointed
    être nommé
  • reassign (tasks)
    réaffecter
  • reschedule (tasks)
    replanifier
  • avoid
    éviter
  • steering committee
    comité de pilotage
  • CEO
    PDG
  • stick to your guns
    rester sur vos positions
  • status meeting
    réunion de suivi
  • budge
    bouger / céder
  • reluctantly
    avec réticence

3 - Explain which of the four options you would choose and why.

Your project includes four sub projects which have different owners. You have an internal status meeting every Monday morning. Friday afternoon, you read the weekly dashboard that you just got by email and you learn that the sub project assigned to Sebastian will be significantly delayed. So far you have never had any problem.

Option #1

You wait for the meeting on Monday to get Sebastian’s explanations for the delay of his project and his mitigation action plan.

Option #2

You call Sebastian immediately to meet him and his team in order to analyze the delay and to implement mitigation actions.

Option #3

You summon the four owners of the sub projects for a one-off meeting, you gather Sebastian’s explanations and the opinions of the others in order to take measures that you will announce on Monday morning.

Option #4

You send an email to Sebastian to remind him of the importance of sticking to the schedule and ask him to prepare a mitigation plan for the Monday meeting.

Match the words from the previous dilemma to their French equivalents

Your project includes four sub projects which have different owners. You have an internal status meeting every Monday morning. Friday afternoon, you read the weekly dashboard that you just got by email and you learn that the sub project assigned to Sebastian will be significantly delayed. So far you have never had any problem.

Option #1

You wait for the meeting on Monday to get Sebastian’s explanations for the delay of his project and his mitigation action plan.

Option #2

You call Sebastian immediately to meet him and his team in order to analyze the delay and to implement mitigation actions.

Option #3

You summon the four owners of the sub projects for a one-off meeting, you gather Sebastian’s explanations and the opinions of the others in order to take measures that you will announce on Monday morning.

Option #4

You send an email to Sebastian to remind him of the importance of sticking to the schedule and ask him to prepare a mitigation plan for the Monday meeting.

  • status meeting
    réunion de suivi
  • (risk) mitigation
    réduction
  • summon
    appeler / faire venir
  • one-off
    ponctuel / exceptionnel
  • stick to the schedule
    respecter le planning

4 - Explain which of the four options you would choose and why.

Your project includes four sub projects which have different owners. The CIO comes to inform you that two of your resources, each one working on a different project, have been reassigned immediately due to an urgent matter on a project of utmost importance. Your project end date in four months remains unchanged.

Option #1

You think through several alternatives, then you summon your team to decide which solution is the best.

Option #2

You summon the sub project owners. You explain to them why the other project has priority. You ask them to come up with a solution by tomorrow.

Option #3

You ask each sub project owner for their opinion and you look for the least upsetting solution which you outline the next day.

Option #4

You meet the owners of the two sub projects that are impacted, one after the other, and you look for an acceptable solution with them.

Match the words from the previous dilemma to their French equivalents

Your project includes four sub projects which have different owners. The CIO comes to inform you that two of your resources, each one working on a different project, have been reassigned immediately due to an urgent matter on a project of utmost importance. Your project end date in four months remains unchanged.

Option #1

You think through several alternatives, then you summon your team to decide which solution is the best.

Option #2

You summon the sub project owners. You explain to them why the other project has priority. You ask them to come up with a solution by tomorrow.

Option #3

You ask each sub project owner for their opinion and you look for the least upsetting solution which you outline the next day.

Option #4

You meet the owners of the two sub projects that are impacted, one after the other, and you look for an acceptable solution with them.

  • CIO
    DSI
  • to reassign (resources)
    réaffecter
  • matter
    sujet
  • utmost
    maximum
  • summon
    appeler / faire venir
  • come up with (a solution)
    trouver
  • upsetting
    perturbant

5 - Explain which of the four options you would choose and why.

In a status meeting, you just learned that a crucial piece of the software your team was creating is not working. The determined cause will delay the project by one month and will likely cost additional money for the developer’s time. What is the next step you should take?

Option #1

Fire the project team member responsible for the mistake

Option #2

Create a change request to get approval for the revised work required to fix the problem

Option #3

Complete root-cause analysis to determine why the problem occurred

Option #4

Present the problem to the customer, with your solution to resolve the problem

 

Match the words from the previous dilemma to their French equivalents

In a status meeting, you just learned that a crucial piece of the software your team was creating is not working. The determined cause will delay the project by one month and will likely cost additional money for the developer’s time. What is the next step you should take?

Option #1

Fire the project team member responsible for the mistake

Option #2

Create a change request to get approval for the revised work required to fix the problem

Option #3

Complete root-cause analysis to determine why the problem occurred

Option #4

Present the problem to the customer, with your solution to resolve the problem

  • status meeting
    réunion de suivi
  • a piece of software
    un logiciel
  • delay
    décaler
  • likely
    probablement
  • fire (someone)
    virer
  • occur
    se produire

6 - Explain which of the four options you would choose and why.

You are holding a weekly status meeting with stakeholders and are going through the to-do list and a list of action items from the previous meeting. Some of the stakeholders are completely unaware of these action items and start raising concerns about how they suddenly appeared. Upon further questioning you realize that these stakeholders were absent during the last meeting due to scheduling conflicts. What should have been done to prevent this misunderstanding?

Option #1

You should have updated the Work Breakdown Structure with the follow-up tasks from the last meeting.

Option #2

You should have sent out an agenda prior to the meeting to clearly point out what the action items were from the previous meeting.

Option #3

You should have sent out meeting minutes after the last meeting to all stakeholders that were invited (whether or not they attended)

Option #4

You should have briefed the stakeholders that did not attend the last meeting just prior to the start of this meeting.

 

Match the words from the previous dilemma to their French equivalents

You are holding a weekly status meeting with stakeholders and are going through the to-do list and a list of action items from the previous meeting. Some of the stakeholders are completely unaware of these action items and start raising concerns about how they suddenly appeared. Upon further questioning you realize that these stakeholders were absent during the last meeting due to scheduling conflicts. What should have been done to prevent this misunderstanding?

Option #1

You should have updated the Work Breakdown Structure with the follow-up tasks from the last meeting.

Option #2

You should have sent out an agenda prior to the meeting to clearly point out what the action items were from the previous meeting.

Option #3

You should have sent out meeting minutes after the last meeting to all stakeholders that were invited (whether or not they attended)

Option #4

You should have briefed the stakeholders that did not attend the last meeting just prior to the start of this meeting.

 

  • status meeting
    réunion de suivi
  • stakeholder
    partie prenante
  • go through
    revoir
  • raise concerns
    faire part de leurs préoccupations
  • realize
    se rendre compte
  • follow-up tasks
    tâches de suivi
  • meeting agenda
    ordre du jour
  • meeting minutes
    compte rendu de (la) réunion
  • attend (a meeting)
    assister à

7 - Explain which of the four options you would choose and why.

The project team is executing the work packages of your project when a serious disagreement regarding the interpretation of the scope is brought to your attention by your most trusted team member. Your project sponsor also has a different opinion. How should this dispute be resolved?

Option #1

The dispute should be resolved in favor of the project sponsor.

Option #2

The project team should have a meeting to decide on the proper resolution.

Option #3

The dispute should be resolved in favor of the customer.

Option #4

The project manager should consult the project plan for guidance.

Match the words from the previous dilemma to their French equivalents

The project team is executing the work packages of your project when a serious disagreement regarding the interpretation of the scope is brought to your attention by your most trusted team member. Your project sponsor also has a different opinion. How should this dispute be resolved?

Option #1

The dispute should be resolved in favor of the project sponsor.

Option #2

The project team should have a meeting to decide on the proper resolution.

Option #3

The dispute should be resolved in favor of the customer.

Option #4

The project manager should consult the project plan for guidance.

 

  • work package
    lot de travail
  • scope
    périmètre
  • bring (an issue) to your attention
    signaler / porter à votre connaissance

8 - Explain which of the four options you would choose and why.

A project manager in a seller organization (ie, IT consulting company) discovered that certain deliverables had been handed over to the buyer (ie, customer) without undergoing proper testing. Recalling the deliverables will result in a cost overrun to the project. What should the project manager do in such a case?

Option #1

Recall the deliverables even though there will be a cost overrun.

Option #2

Terminate the project.

Option #3

Approach management to obtain additional funding to handle the potential cost overrun.

Option #4

Wait for the procuring organization (ie, customer) to get back with their list of defects in the deliverables.

Match the words from the previous dilemma to their French equivalents

A project manager in a seller organization discovered that certain deliverables had been handed over to the buyer without undergoing proper testing. Recalling the deliverables will result in a cost overrun to the project. What should the project manager do in such a case?

Option #1

Recall the deliverables even though there will be a cost overrun.

Option #2

Terminate the project.

Option #3

Approach management to obtain additional funding to handle the potential cost overrun.

Option #4

Wait for the procuring organization to get back with their list of defects in the deliverables.

  • be handed over (to someone)
    être remis (à qq'un)
  • undergo (testing)
    passer (des tests)
  • recall (defective product)
    rappeler
  • cost overrun
    dépassement du coût
  • terminate
    mettre fin
  • handle (a problem)
    gérer / traiter
  • defect
    défaut / malfaçon

9 - Explain which of the four options you would choose and why.

You are in the executing phase of a large software implementation and one of your lead analysts has noticed that the product could be vastly improved by making a small change to a couple of the configuration items. The analyst thinks that this would have a minimal impact to the timeline but would improve the client’s experience of this product and would also improve the configuration efficiency for the remainder of the project. She is about to tell her junior analyst to make the change but has approached you to confirm that this is OK. What should you do in this situation?

Option #1

Since it is a simple change that would result in greater client satisfaction and efficiencies for your project, you should allow her to make the change.

Option #2

You should first perform a detailed impact analysis and then submit a Change Order to the Change Control Board for authorization to make the change.

Option #3

This  is beyond the scope of the project and would be considered Gold Plating. This change should not be made.

Option #4

This is beyond the scope of the project and would be considered Scope Creep. This change should not be made.

 

Gold plating = continuing to work or add functionality beyond what is defined in the requirements.

Scope creep = out-of-control growth in the project's scope when it is not properly defined.

Match the words from the previous dilemma to their French equivalents

You are in the executing phase of a large software implementation and one of your lead analysts has noticed that the product could be vastly improved by making a small change to a couple of the configuration items. The analyst thinks that this would have a minimal impact to the timeline but would improve the client’s experience of this product and would also improve the configuration efficiency for the remainder of the project. She is about to tell her junior analyst to make the change but has approached you to confirm that this is OK. What should you do in this situation?

Option #1

Since it is a simple change that would result in greater client satisfaction and efficiencies for your project, you should allow her to make the change.

Option #2

You should first perform a detailed impact analysis and then submit a Change Order to the Change Control Board for authorization to make the change.

Option #3

This  is beyond the scope of the project and would be considered Gold Plating. This change should not be made.

Option #4

This is beyond the scope of the project and would be considered Scope Creep. This change should not be made.

  • notice
    remarquer
  • vastly
    infiniment
  • timeline
    planning
  • be about to do
    être sur le point de faire
  • beyond the scope / outside the scope
    en dehors du périmètre

10 - Explain which of the four options you would choose and why.

You are a project manager at a projectized organization and your project is in the middle of the configuration phase of a software implementation for a client. One of your team leads has set up an informal internal meeting with you to demonstrate the functionality and progress to date. One of the client stakeholders found out about the meeting and insisted on attending despite your suggestion to create a more formal demonstration with the stakeholder at a future date. During the meeting and as your team lead was demonstrating the functionality to you, the stakeholder started becoming increasingly vocal and dissatisfied with the product and the way the meeting was progressing. He then immediately disbanded the meeting. In order to avoid this situation, you as a project manager should have:

Option #1

Ignored the stakeholder’s initial request to attend the meeting and rescheduled at a time that was inconvenient to him.

Option #2

Established ground rules for this meeting and set clear expectations for the purpose of this meeting.

Option #3

Set an agenda for the meeting.

Option #4

Invited other team members so they could offer more detailed explanations of issues to the stakeholder.

Match the words from the previous dilemma to their French equivalents

You are a project manager at a projectized organization and your project is in the middle of the configuration phase of a software implementation for a client. One of your team leads has set up an informal internal meeting with you to demonstrate the functionality and progress to date. One of the client stakeholders found out about the meeting and insisted on attending despite your suggestion to create a more formal demonstration with the stakeholder at a future date. During the meeting and as your team lead was demonstrating the functionality to you, the stakeholder started becoming increasingly vocal and dissatisfied with the product and the way the meeting was progressing. He then immediately disbanded the meeting. In order to avoid this situation, you as a project manager should have:

Option #1

Ignored the stakeholder’s initial request to attend the meeting and rescheduled at a time that was inconvenient to him.

Option #2

Established ground rules for this meeting and set clear expectations for the purpose of this meeting.

Option #3

 Set the agenda for the meeting.

Option #4

Invited other team members so they could offer more detailed explanations of issues to the stakeholder.

  • set up (a meeting)
    organiser
  • progress
    avancement
  • to date
    à ce jour
  • find out (about a meeting)
    découvrir (l'existence d'une réunion)
  • despite (your suggestion)
    malgré
  • stakeholder
    partie prenante
  • ground rules
    règles de base
  • set expectations
    définir des attentes
  • agenda
    ordre du jour
  • schedule
    planning

11- Explain which of the four options you would choose and why.

It is the middle of the project when the project manager is informed by her scheduler that the project control limits are secure. The same morning she receives a note from a team member about a problem she is having. The note says, “This activity is driving me crazy and the manager of the accounting department won’t help me until the activity’s float is in jeopardy.” In addition, the project manager has e-mails from a minor stakeholder and 14 e-mails from team members. While she is reading the e-mails, a team member walks into the project manager’s office to tell her a corrective action was implemented by a team member from the project management office, but was not documented. What should the project manager do next?

Option #1

Report the documentation violation to the project management office, evaluate the security of the control limits and review the e-mailing rules in the communication management plan.

Option #2

Clarify the reasoning behind documentation being a problem, get the accounting department to assist the team member and respond to the minor stakeholder

Option #3

Add the implemented corrective action to the change log, discuss the value of documentation at the next team meeting, and smooth the team member’s issue with the accounting department

Option #4

Find out who caused the problem with the accounting department, respond to the minor stakeholder before responding to the other e-mails, and review the process listed in the communications management plan for reporting concerns with the team member having the documentation problem.

Match the words from the previous dilemma to their French equivalents

It is the middle of the project when the project manager is informed by her scheduler that the project control limits are secure. The same morning she receives a note from a team member about a problem she is having. The note says, “This activity is driving me crazy and the manager of the accounting department won’t help me until the activity’s float is in jeopardy.” In addition, the project manager has e-mails from a minor stakeholder and 14 e-mails from team members. While she is reading the e-mails, a team member walks into the project manager’s office to tell her a corrective action was implemented by a team member from the project management office, but was not documented. What should the project manager do next?

Option #1

Report the documentation violation to the project management office, evaluate the security of the control limits and review the e-mailing rules in the communication management plan.

Option #2

Clarify the reasoning behind documentation being a problem, get the accounting department to assist the team member and respond to the minor stakeholder.

Option #3

Add the implemented corrective action to the change log, discuss the value of documentation at the next team meeting, and smooth the team member’s issue with the accounting department.

Option #4

Find out who caused the problem with the accounting department, respond to the minor stakeholder before responding to the other e-mails, and review the process listed in the communications management plan for reporting concerns with the team member having the documentation problem.

  • drive someone crazy
    rendre qq'un fou
  • float
    marge
  • smooth (a situation)
    calmer
  • find out
    découvrir / apprendre

12 - Explain which of the four options you would choose and why.

The project has been challenging to manage. Everyone has been on edge due to pressure to complete the project on time. Unfortunately the tension has grown to the point where team meetings have become shouting matches and little work is accomplished during the meetings. One team member asks to be excused from future team meetings, as all the shouting upsets him. Meanwhile the sponsor has expressed interest in attending future team meetings in order to better understand how the project is going and issues involved in completing the project, and the customer has started discussions about adding scope to the project. In this situation, it would be best for the project manager to:

Option #1

Ask the sponsor if the information needed could be sent in a report rather than have her attend the meetings.

Option #2

Inform the team member who asked to be excused from the meetings of the value of communication in such meetings.

Option #3

Involve the team in creating ground rules for the meetings.

Option #4

Hold a team-building exercise that involves all the team members

Match the words from the previous dilemma to their French equivalents

The project has been challenging to manage. Everyone has been on edge due to pressure to complete the project on time. Unfortunately the tension has grown to the point where team meetings have become shouting matches and little work is accomplished during the meetings. One team member asks to be excused from future team meetings, as all the shouting upsets him. Meanwhile the sponsor has expressed interest in attending future team meetings in order to better understand how the project is going and issues involved in completing the project, and the customer has started discussions about adding scope to the project. In this situation, it would be best for the project manager to:

Option #1

Ask the sponsor if the information needed could be sent in a report rather than have her attend the meetings.

Option #2

Inform the team member who asked to be excused from the meetings of the value of communication in such meetings.

Option #3

Involve the team in creating ground rules for the meetings.

Option #4

Hold a team-building exercise that involves all the team members.

  • be on edge
    tendu / sur les nerfs
  • shouting match
    engueulade
  • accomplish (work)
    réaliser
  • be excused
    être dispensé
  • upset (someone)
    vexer
  • rather than
    au lieu de

13 - Explain which of the four options you would choose and why.

A project is underway when one of the team members reviews the project status report. He sees the project is currently running late. As he looks at the report further, he notices the delay will cause one of his activities to be scheduled during a time he will be out of the country and cannot work on the activity. This is of great concern to the team member because he is very committed to the success of the project and he does not want to be the cause of the project being further delayed. What is the best thing for him to do?

Option #1

Contact the project manager immediately to provide the project manager with his schedule

Option #2

Include the information in his next report

Option #3

Request that the issue be added to the project issue log

Option #4

Come up with preventative solution

Match the words from the previous dilemma to their French equivalents

A project is underway when one of the team members reviews the project status report. He sees the project is currently running late. As he looks at the report further, he notices the delay will cause one of his activities to be scheduled during a time he will be out of the country and cannot work on the activity. This is of great concern to the team member because he is very committed to the success of the project and he does not want to be the cause of the project being further delayed. What is the best thing for him to do?

Option #1

Contact the project manager immediately to provide the project manager with his schedule

Option #2

Include the information in his next report

Option #3

Request that the issue be added to the project issue log

Option #4

Come up with preventative solution

  • be underway
    être en cours / a déjà commencé
  • project status report
    situation d'avancement
  • run late
    être en retard
  • notice
    remarquer
  • a delay
    un retard
  • a timeframe
    un délai
  • be committed (to the project's success)
    être engagé
  • come up with (a solution)
    trouver

14 - Explain which of the four options you would choose and why

The project has 13 team members and affects more than 15 departments in the organization. Because the project is 20 percent complete to date and the team has had successful performance reports from 5 of the affected departments, the project manager holds a party to celebrate. The project manager invites key stakeholders from all the departments to the party in order to give those providing good reviews an informal opportunity to communicate good things to those departments that have not yet been affected by the project. At the party, the project manager walks around to try to discover any relevant information that would help her make the project even more successful. She happens to hear a manager of one of the departments talking about setting up more regular meetings on the project. The best thing for the project manager to do would be:

Option #1

Record the effectiveness of the party in the project lessons learned

Option #2

Review the effectiveness of the project’s communication management plan

Option #3

Hold a meeting of all the stakeholders to discuss their concerns

Option #4

Make sure the manager has a copy of the communications management plan so he is reminded that such concerns should be sent to the project manager

Match the words from the previous dilemma to their French equivalents

The project has 13 team members and affects more than 15 departments in the organization. Because the project is 20 percent complete to date and the team has had successful performance reports from 5 of the affected departments, the project manager holds a party to celebrate. The project manager invites key stakeholders from all the departments to the party in order to give those providing good reviews an informal opportunity to communicate good things to those departments that have not yet been affected by the project. At the party, the project manager walks around to try to discover any relevant information that would help her make the project even more successful. She happens to hear a manager of one of the departments talking about setting up more regular meetings on the project. The best thing for the project manager to do would be:

Option #1

Record the effectiveness of the party in the project lessons learned

Option #2

Review the effectiveness of the project’s communication management plan

Option #3

Hold a meeting of all the stakeholders to discuss their concerns

Option #4

Make sure the manager has a copy of the communications management plan so he is reminded that such concerns should be sent to the project manager

  • affect
    toucher / impacter
  • assign (resources)
    affecter
  • to date
    à ce jour
  • hold (an event)
    organiser
  • relevant
    pertinent
  • She happens to do
    Par hasard, elle fait
  • set up (a meeting)
    organiser
  • effective
    efficace
  • concern
    préoccupation

15 - Explain which of the four options you would choose and why

You have been assigned to manage the development of an organization’s new website. The site will be highly complex and interactive and neither your project team nor the client has much experience with this type of website development.

The timeline is extremely aggressive. Any delay will be costly for both your firm and the client. You have a project sponsor and have achieved agreement and sign-off on both the project charter and the project management plan. Client personnel have been kept fully informed of the project’s progress through status reports and regular meetings. The project is on schedule and within budget and a final perfunctory review has been scheduled.

Suddenly you hear that the entire effort may be cancelled because the product being developed is totally unacceptable. What is the most likely cause of this situation?

Option #1

A key stakeholder was not adequately involved in the project.

Option #2

The project charter and project management plan were not thoroughly explained to or adequately reviewed by the client

Option #3

Communications arrangements were inadequate and did not provide the required information to interested parties

Option #4

The project sponsor failed to provide adequate support for the project

Match the words from the previous dilemma to their French equivalents

You have been assigned to manage the development of an organization’s new website. The site will be highly complex and interactive and neither your project team nor the client has much experience with this type of website development.

The timeline is extremely aggressive. Any delay will be costly for both your firm and the client. You have a project sponsor and have achieved agreement and sign-off on both the project charter and the project management plan. Client personnel have been kept fully informed of the project’s progress through status reports and regular meetings. The project is on schedule and within budget and a final perfunctory review has been scheduled.

Suddenly you hear that the entire effort may be cancelled because the product being developed is totally unacceptable. What is the most likely cause of this situation?

Option #1

A key stakeholder was not adequately involved in the project.

Option #2

The project charter and project management plan were not thoroughly explained to or adequately reviewed by the client

Option #3

Communications arrangements were inadequate and did not provide the required information to interested parties

Option #4

The project sponsor failed to provide adequate support for the project.

  • timeline
    planning
  • delay
    retard
  • timeframe
    délai
  • firm
    entreprise
  • sign-off
    autorisation / approbation
  • project charter
    charte du projet
  • fully
    complètement
  • progress
    avancement
  • status report
    situation d'avancement
  • be on schedule
    être dans les temps (par rapport au planning)
  • be within budget
    être dans le budget
  • perfunctory
    pour la forme
  • likely
    probable
  • thoroughly
    en détail

Project collocations

Respecter & Suivre

There are certain two verbs that you frequently use in French with projects but in English we don't in the same way.

  • Respecter
  • Suivre

But you say, "Aretha Franklin has a song that is all about R-E-S-P-E-C-T, so what do you mean you don't use this word in English?" You are right, but Aretha Franklin is talking about respect for herself. In English we respect other people, but not things like budgets, schedules and contracts.

So how do we talk about 'respect' for things in English? Unfortunately it depends on the situation. For example:

  • Respecter les délais                                →                    meet the deadline
  • Respecter le budget                               →                    stay on budget / stick to the budget
  • Respecter l'ordre du jour                    →                    stick to the agenda
  • Respecter le planning                           →                    stay on schedule
  • Respecter la reglementation              →                    comply with the regulation
  • Respecter le contrat                              →                    adhere to the contract
  • Respecter les engagements                →                    meet / deliver on the commitments

Same for suivre when it comes to projects. We "follow" plenty of things in English - TV series, our favorite sports teams, people on Twitter, but not to mean "keep an eye on." We use two other verbs for that.

  • Suivre l'avancement                            →                    track / monitor progress
  • Suivre le budget                                    →                    track / monitor the budget (or costs)
  • Suivre le planning                                →                    track / monitor the schedule
  • Suivre le travail                                      →                    oversee / supervise work
  • Suivre une equipe                                →                    oversee / supervise a team

However, there is one case where a project manager would use "follow" in his work and that is a case of compliance.

  • Suivre un règle                                      →                    follow a rule
  • Suivre la loi                                            →                    follow the law
  • Suivre une methodologie                 →                    follow a methodology

Project collocations - 1

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

Unless the team really works together, we’ll never  the deadline.

Project collocations - 2

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

The project has been tough so far (jusqu'a présent). However, once we  the next milestone, everything should get easier.

Project collocations - 3

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

We need to  a timeframe for the requirements analysis phase.

Project collocations - 4

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

Frank is such an unreasonable boss. He always  our targets too high.

Project collocations - 5

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

Congratulations! We’ve  our targets for quality this year due to all your hard work.

Project collocations - 6

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

We’ve been vague about the schedule for far too long. It’s time we  a definitive go-live date.

Project collocations - 7

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

In the end, I  my deadline but it didn’t matter. Everyone else was late too.

Project collocations - 8

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

Stephane is excellent at getting things done on time but he finds it difficult to  budget.

Project collocations - 9

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

If we spend more than $280K, we will  budget and the client won’t be happy.

Project collocations - 10

Complete the project management sentences using the correct form of verbs from the list below which collocate with the nouns in bold. In some sentences, more than one verb is possible and the verbs can be used more than once.

 

set miss go over reach establish
meet achieve stick to stay on  

It is important that we finish this meeting in 30 minutes so I am asking for everyone’s help to  the agenda and not go off track.

On, ahead of and behind schedule

There is one more difference between French and English when talking about projects - the status of a project vs. the end result.

Do you see a difference between...?

  • The project will be late.
  • The project is behind schedule.

Perhaps you notice that one is in the future and one is in the present? You are right and we use different words to describe the current project status (which can change) and the end result of the project in the future. In French, you don't use different words for this - le projet est en retard, quoi!

If the project is behind schedule, there are different things a project manager can do to catch up the delay and get the project back on track. Any ideas?

  1. She can make everyone work overtime
  2. She can fast track the project (ie, put certain tasks in parallel)
  3. She can crash the schedule (ie, add more resources)
  4. She can reduce the scope

And so on. We make the same distinction between:

  • The project will be on time.
  • The project is on schedule.

A project whose current status is "on schedule" could tomorrow start to slip and suddenly fall behind schedule. (I'm sure you could imagine many ways this could happen). We don't say a project is "on time" unless we are predicting how the project will end.

So because of the difference with French, it may help to think of this way:

  • The project is behind schedule                   →               en retard par rapport au planning
  • The project is on schedule                            →               dans les temps par rapport au planning
  • The project is ahead of schedule                →               en avance par rapport au planning

 

  

I love projects - 1

No table of verbs this time. Complete the sentence with the English equivalent for the French verb in ( ) based on the context.

Costs on this project have gone from $1.5 million to $2 million. The customer has agreed to cover the difference but not if we further  budget. (depasser)

I love projects - 2

No table of verbs this time. Complete the sentence with the English equivalent for the French verb in ( ) based on the context.

The above project has a cost  of $500,000 so far. (depassement)

I love projects - 3

No table of verbs this time. Complete the sentence with the English equivalent for the French verb in ( ) based on the context.

We  the deadline because we forgot to account for testing in our schedule. (ne pas respecter)

I love projects - 4

No table of verbs this time. Complete the sentence with the English equivalent for the French verb in ( ) based on the context.

It’s two days before the go-live and we are still . (en retard par rapport au planning)

I love projects - 5

No table of verbs this time. Complete the sentence with the English equivalent for the French verb in ( ) based on the context.

How to manage a successful project

  1.  the schedule. (respecter)
  2. Resist changes to the project’s . (perimetre)
  3.  the project using the right metrics. (suivre)
  4.  the stakeholders . (tenir informé/dans la boucle)

I love projects - 6

No table of verbs this time. Complete the sentence with the English equivalent for the French verb in ( ) based on the context.

How to run a successful conference call

  1. Make sure there is a(n)  and that it is clear to all participants. (l’ordre du jour)
  2.  it during the call. (respecter l’ordre du jour)
  3.  the time. (suivre le timing)
  4. Make sure that everyone contributes.
  5.  regularly. (résumer)
  6. Wrap up with an overall  (résumé) and delegation of  tasks (de suite)

What words can you use together?

  • behind
    schedule
  • miss
    deadline
  • meet
    deadline
  • outside of
    scope
  • comply with
    regulation
  • ahead of
    schedule
  • within
    scope
  • meet
    requirements
  • catch up
    delay