At which phase of the project management process are the control procedures set up?
- Empowering the team
- Getting underway
- Two phases: Getting underway and empowering the team
- Any of the planning steps from 2 to 4
The eight key steps of project management
We will use a template called “The eight sequential steps of project management” which guides the team from defining the project at the very beginning to concluding the project and taking key lessons for implementation in the next exercise.
Step 1. Getting Underway: Begin the planning with stakeholder discussions to confirm their commitment. The discussions should clearly outline: the purpose and tasks of the project, what outcomes will be measured as indicators of success, what are the key milestones to be reached at what time periods, what are the possible limitations that can arise during the project, what technical skills and resources are needed to achieve the outcomes and are there objectives that should be excluded from the beginning?
Steps 2 to 4. Planning: The planning phase is split into three steps and begins with breaking down the whole project into workable sub-units, each having its’ own specifications (outcomes, milestones etc), timeframe of completion and budget. At this stage, the sub-units can be moved around to determine the correct sequence of events.
Step 5. Empowering the team: The project manager briefs the stakeholders and the team, instilling a sense of accountability in the team by delegating responsibilities and authorities. To assist the team members, control procedures for budgets, milestones and outcomes accountabilities are identified. (Control procedure templates can be downloaded from https://www.smartsheet.com/top-project-management-excel-templates).
Step 6. Controlling the work in progress: The project is put into action; monitored and supported via the control procedures at defined intervals. Reporting requirements are established for feedback.
Step 7. Follow-up, re-plan, and give feedback: Based on the feedback from the monitoring exercise, feedback is given to team members and stakeholders and necessary changes to the plan are implemented.
Step 8. Wrap up and evaluation: Once all subunits have been completed, the project is evaluated for effectiveness and lessons for future exercises.