Project Management 101 - by Olivia Parker

20 minutes that highlight the importance of a Project Scope

#Areyouready #P

Untitled section

What is included in a project scope

“Fail to plan, plan to fail”. Does this statement sound familiar? I’m sure your answer is yes.

Welcome to the importance of a project scope document to create a successful project plan.

The importance of a project scope goes beyond just compiling a few structured sentences factors such as Project Purpose Statement, Objectives, Timeframe & Milestones, Critical Success Factors ect. One of the main purposes of the document is so that the client can see upfront on what actions are going to be taken. Instead of waiting the “real life” action to take place, the client or you can amend any changes where applicable.

Should you not be available for the project, someone else can pick up the document and continue with the project as it is signed off by the project sponsor. Thus, it puts the client at ease that the project will be completed

This document allows you to brain storm all your ideas and document the selected ideas in a structured approach.

 

Please see the first 5 points in the Project Scope Document below:

 

  • Purpose Statement – Allows you to describe the reason for the project.

  • < > – in this segment you will be able to document the high level objectives of the project.  The objectives must be able to be related to the overall client/ Exclusive Events.

    Key Stakeholders and Other Players - Clearly identifies the “players” within this project.

  • Timeframe & Milestones - Explain the overall timeframe for the key stages in the project, and the milestones/checkpoints within each stage

  • Assumptions –Identify project assumptions and risk. To ensure that all stakeholders are on the same page

     

     

    Thus a scoping document allows you to chart the lifecycle of the project and establish critical checkpoints, which become imperative in the implementation phase. The document highlights any risk involved and how to get the project back on track.

    “Fail to plan, plan to fail”. Does this statement sound familiar? I’m sure your answer is yes.

    Welcome to the importance of a project scope document to create a successful project plan.

    The importance of a project scope goes beyond just compiling a few structured sentences factors such as Project Purpose Statement, Objectives, Timeframe & Milestones, Critical Success Factors ect. One of the main purposes of the document is so that the client can see upfront on what actions are going to be taken. Instead of waiting the “real life” action to take place, the client or you can amend any changes where applicable.

    Should you not be available for the project, someone else can pick up the document and continue with the project as it is signed off by the project sponsor. Thus, it puts the client at ease that the project will be completed

    This document allows you to brain storm all your ideas and document the selected ideas in a structured approach.

     

    Please see the first 5 points in the Project Scope Document below:

     

  • Purpose Statement – Allows you to describe the reason for the project.

  • < > – in this segment you will be able to document the high level objectives of the project.  The objectives must be able to be related to the overall client/ Exclusive Events.

    Key Stakeholders and Other Players - Clearly identifies the “players” within this project.

  • Timeframe & Milestones - Explain the overall timeframe for the key stages in the project, and the milestones/checkpoints within each stage

  • Assumptions –Identify project assumptions and risk. To ensure that all stakeholders are on the same page

     

     

    Thus a scoping document allows you to chart the lifecycle of the project and establish critical checkpoints, which become imperative in the implementation phase. The document highlights any risk involved and how to get the project back on track.

     

  • Purpose Statement
  • Objectives
  • The names of all the employees in the company
  • The profit to be made on the event for the event planner