Back to basics - Event planning

This course is to determine the first step of evaluating what the host of the event would want. What questions to ask to ensure you pull off what the host has in mind. 

Defining the objectives for a specific event

When you are first hired to plan event, it is important that you meet with the host, and iron out what they expect and what they would like.

A list of specific questions need to include the following:

  • what sort of venue? Garden / Hall/ Conference Centre/ Boma
  • When in the day will the event take place? Morning/Afternoon/Evening
  • How many people will be attending the event?
  • Will food need to be supplied to the people attending?
  • If yes to the above, What sort of food? (Snacks/Breakfast/Lunch/Dinner)
  • Will the food be buffet or sit down?
  • What theme will the event be based on?
  • What colour scheme?
  • Do they require entertainment – (DJ/ Live band/ Dancers)
  • Do they require lighting
  • Do they require sound system
  • What sort of drinks? Cocktails/Beers/wine/ciders

Is meeting with the host the first thing you need to do?

  • True
  • False

List 3 questions to ask the host before planning the event

Creating a basic Layout for the event

Do you need to get quotes from more than 3 service providers?

  • Yes
  • No