SharePoint

This training module is designed to teach you how to access and navigate SharePoint, a hosting service for Two Roads' cloud based internal intranet. You will learn how to access and navigate the platform on a desktop computer and on your preferred mobile device. 

Introduction

What is SharePoint?

SharePoint is an online, cloud-based platform that serves as an internal intranet servicing Two Roads Hospitality. 

SharePoint is a customizable portal that allows segmented, unique views based on the users profiles and permissions.

Accessing SharePoint On Your Desktop

Accessing SharePoint

SharePoint can be accessed from any computer connected to the internet. To access SharePoint, click here, or navigate to:

https://products.office.com/en-us/sharepoint/collaboration

Alternatively, you can do a Google search for SharePoint and click on the following result: 

 

Signing In To SharePoint

Below is an image of the SharePoint homepage:

In the top right hand corner of this page, click on "Sign In":

On the following page, enter your Destination Hotels or Two Roads Hospitality email address:

Next, you may get the prompt in the image below. 

Always select "Work or school account" when prompted.

You will then be prompted to enter a user name and password. Your user name will be the name of your property, with an underscore for any spaces, followed by a backwards slash \ and then the first initial of your first name and your last name. Your password will be the same one that you use for your email. Below is an example:

This will take you to a Microsoft Office 365 hub. You should see a page similar to below:

Scroll to the bottom of this page, and you should see a section for SharePoint in the bottom right. Click on "Go to SharePoint" to access SharePoint

In order to speed up the login process, it is recommended that you let your web browser remember your login information throughout this process. 

Navigating SharePoint On Your Desktop

SharePoint Front Page

Below is an image of the front page of SharePoint. 

This page will display the sites you visit the most within SharePoint, recent sites visited and any sites you have chosen to follow. It will also contain access to a search bar and the rest of your Office 365 products. At the bottom left, you will find some 'Featured Links' from Two Roads (Note: You may not have access to all of these links).

Accessing the Events Department on SharePoint

You can begin navigation on the SharePoint desktop site by searching for your department. Type "Events" in the search bar in the top left corner. Then click on the first result, "Events."

This will take you to the Events page hub, as seen below:

Here you will find information on Best Practices; Tips & Trends; Affinity Team Meeting Minutes; Online Trainings and other helpful information.

You can also click on the "Restaurants, Bars and Events" tab to access information about food & beverage company-wide.

This takes you to the home page for Restaurants, Bars & Events, pictured below:

These page has information that should be useful to all members of food and beverage across Two Roads. It will contain important announcements, news articles, relevant links and other documents. Feel free to explore this section in depth. 

Other SharePoint Tabs

You may have noticed that the tabs changed when you searched for and found the 'Events' page on SharePoint. Once you clicked onto that page, you left your personal Microsoft Office 365 hub and entered Two Roads' hub. The bar at the top of your screen should look like this:

You can use these drop down menus to further navigate SharePoint. The 'About' Tab features the options below:

You will find generalized corporate information on this tab, as well as news that is relevant to all Two Roads employees. Corporate announcements on promotions and new hires will also be found here. 

The next tab is 'Departments':

Each department has its own SharePoint hub accessible through this section. A wealth of valuable information exists throughout these pages. For instance, for benefits and payroll systems information, you can visit the 'People Services' page. The 'Risk Management' page will have information about OSHA training. You should also find detailed corporate contact information for people in each department on these pages.

The 'Properties' tab is the hub for each Two Roads property.

Clicking on this tab will most likely take you to the page for your property. Here, you will find information specific to the goings on of your property, including a helpful calendar. You can use the search bar to find other properties within the Two Roads portfolio. An example is pictured below:

Customizing Your SharePoint Experience

SharePoint allows you to customize your SharePoint home page by following pages. You can do this by hitting the "Follow" tab in the top right corner of the site when you are on a page you would like to remember:

This will add the page to your home page:

Accessing the SharePoint Mobile App

Getting the SharePoint App

On the SharePoint desktop site, you will see multiple prompts to download the SharePoint app. You can click on any of these prompts and enter your phone number, and a download link will be sent to your phone. Alternatively, you can search for it in the App store (available for iOs, Android and Windows products).

Signing In To the SharePoint App

Once you have downloaded the SharePoint app, you will get the following prompt to sign in. Select the first option, titled "Sign in to SharePoint Online":

Next, you will enter your work email, as pictured in the screen below:

Finally, you must enter your user name, in the same way that you did for the desktop site. As a reminder, the format for your user name is the name of your property, with an underscore for any spaces, followed by a backwards slash \ and then the first initial of your first name, and your full last name. Example below:

Now you should be logged into the SharePoint mobile app!

Navigating the SharePoint Mobile App

The SharePoint Mobile Interface

The SharePoint mobile interface is extremely intuitive and easy to use, especially compared to the DeskTop site. The SharePoint app opens to the "Sites" tab, which will let you navigate the sites you visit the most often, and any sites you have chosen to follow:

The "People" tab shows the profiles of the people you work with. Clicking on their profiles will give you their job information and contact information:

The "Me" tab shows recently viewed Files, News, Pages and Lists, as well as any that you have saved. It also lets you view your own profile:

The other 2 tabs, "News" and "Links," will show you content curated by sites you follow, and by Two Roads. You can search for pages using the hour glass symbol at the top of every tab, other than the "Me" tab which has a wheel and allows you to access the app's settings.