Basic Clerical Skills Exercise D

In this course you will be learning about titles or degrees. Personal or professional titles or degrees are not usually considered in filing unless the title is required for identification. When a name with a title is written in index form, the title is usually abbreviated and placed in parentheses at the end of the name. Seniority titles (Jr.,Sr.,III, IV) and professional degrees (M.D.,Ph.D.,C.P.A.) are considered identifying, not filing. 

Section 1: Personal or Professional Titles and Professional Degrees & Seniority Titles

Examples of Personal or Professional Titles

Examples: 

Reverend Ernest A. Graley

Captain Susan Reedy 

Queen Elizabeth


Filed as:

Graley, Ernest A. (Rev.)

Reedy, Susan (Capt.)

Queen Elizabeth  

Personal or Professional Titles: Text Matching

Directions:

Match up the names in alphabetical order in which they would appear in the filing cabinet. Which ever one goes first you will match it up with the number one, and so on. 

  • 1
    Abbott, Michael (Rev.)
  • 2
    Charles, Prince
  • 3
    Hill, Dean Jennings
  • 4
    Price, Hugh M. (Gov)
  • 5
    Robinson, A Richard (Colonel)
  • 6
    Stevens, Sarah (Captain)

Examples of Professional Degrees and Seniority Titles

Examples:

James Davis 

James Davis, Jr.

James Davis, M.D.

James Davis, III

James Davis, IV

Filed as: 

Davis, James 

Davis, James (Jr.)

Davis, James (M.D.)

Davis, James (III)

Davis, James (IV)

Professional Degrees & Seniority Titles: Text Matching

Directions:

Match up the correct letters in parentheses in alphabetical order. Make sure when you match them up it goes from one to six, so whichever goes first you match it up with one and so on.

  • 1
    Collins, Mark (C.P.A)
  • 2
    Collins, Mark (D.D.S.)
  • 3
    Collins, Mark (III)
  • 4
    Collins, Mark (IV)
  • 5
    Collins, Mark (Jr.)
  • 6
    Collins, Mark (M.D.)