Reform Act and EU Training

Section 2: Reporting Duties

2.1 Introduction

2.2 Requirements

Requirements

The Procurement Reform (Scotland) Act 2014 introduced a new requirement for public sector bodies to publish a Contracts Register, an Annual Procurement Strategy and an Annual Procurement Report.

 

2.3 Contracts Register

2.4 Procurement Strategy

Procurement Strategy

Section 15 of the Act requires a contracting authority to publish an Annual Procurement Strategy  where they spend over £5m in regulated procurements in a financial year.

A Procurement Strategy is not mandatory for organisations that spend below this level, however it is recommended that these smaller organisations prepare a strategy as a matter of best practice. 

Where the spend is either below or expected to be below £5m and over the course of the financial year exceeds this level, a contracting authority must prepare a procurement strategy as soon as practicable or revise their exisiting strategy as appropriate.

Publishing

The Procurement Strategy must be published before the beginning of each financial year and available on the internet (Section 19 of the Act).  This allows a contracting authority to be more transparent and open in its procurement activities. 

The first Procurement Strategy must be published by 31st December 2016.

Content

The Procurement Strategy must explain how Regulated Procurements will:

  • Contribute to institutional mission
  • Deliver Value for Money (VfM)
  • Comply with Reform Act Duties

In addition to this it must include general policies on:

  • Community Benefit
  • Stakeholder engagement
  • Payment of living wage under Regulated Contracts
  • Health and safety compliance
  • Fairly traded goods
  • Healthy food provision
  • Ensuring prompt payments to contractors

2.5 Annual Report

Section 3: Choosing a Route to Market

3.7 Overview of Procedures