Presenting a detailed project plan

Having trouble with creating a detailed project plan which your company so desperately needs as its selling point? Well this course will guide, assist and have you creating well structured project plans using Microsoft Excel to specialised systems such as Gantt Charts to impress your boss and be the go-to-person for all your colleagues. This is the course for you. 

Present a draft project plan

What is the first step to creating a project plan?

The project plan is essentially a formal approved document that defines how the project is executed, monitored and controlled. It may be a summary or a detailed document and may be a collection of baselines and or subsidiary management plans. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among project stakeholders, and document approved scope, cost, and schedule baselines.

Similar to the lifecycle of a project and the eight steps to project management, the project plan has its own set of steps which guide on in formulating a sound and detail project plan before embarking in the actual project.

In creating a draft project plan the following steps need to be followed:

Step 1: Explain the project plan to key stakeholders and discuss its key components:

Step 2: Define roles and responsibilities.

Step 3: Hold a management input/inception/kickoff meeting.

Step 4: Develop a Scope Statement.

Step 5: Develop scope baseline

Step 6: Develop the schedule and cost baselines

Step 7: Create baseline management plans

Step 8: Develop the project team plan

Step 9: Analyze project quality and risks.

Step 10: Communicate

In essence, the importance of project planning is that it provides a shared vision for what the project will accomplish (outcomes) and actionable goals, it gives clarity on the responsibilities of team members and serves as a communication tool (a step by step written reference with all the activities) which can be used for keeping all parties informed about the project.

  • Define and identify the project plan to key stakeholders and discuss its key components
  • Develop and design the project plan to key stakeholders and discuss its key components
  • Explain the project plan to key stakeholders and discuss its key components
  • Investigate the project plan to key stakeholders and discuss its key components