Why communication is so important?

Communication is often cited as a reason for project “failure,” that is, its late, over budget, or has limited success. When communication is open, direct, accurate and uses both passive and active methods project effectiveness is enhanced. Your result is: Project teams who experience less stress, better communication and visualise goals, thus a much higher project success rate.

Why communication is important for all project stakeholders and Project success.

Clients need to understand the objectives and approve a project plan prior to initiation?

Effective Communication – The Keystone of Project Success

Often a complaint for stakeholders is a ‘lack of communication’. At Exclusive Events we built our reputation on hearing and listening to the voice of our client - the voice now shouts “We wants more”!  Our Executive Event Planners act as project leaders and communication is at the level of outstanding! Project management communication is never perfected, it always improves. There is a thinking that a project leader should spend 90% of their time communicating!

Your team encompasses skilled people co-opted to deliver a custom-made project for a client who expects and demands different each time. Constant changes in the project team provides communication challenge as well. Use clear communication for goals, expectations team collaboration, feedback and outcome. Successful communication demands availability for stakeholders – being everything to everyone. You engage in the dynamics, challenges, issue understanding of project and stakeholders. Being continually present, perceptible and engaged is critical. The events planner MUST understand complete messages. What style to use to convey your message urgently but respectfully, passionately not aggressively, with feeling not patronising is vital in communication process. If used incorrectly, the result is often a confusion and misunderstanding. Project leaders maximise communication through leading by example.  Be prepared for opinions, comments - Actively Listen! Listen more! Inarticulated project vision may cause failure. Once the project plan is communicated to stakeholders, it can be visualised for all to work towards a common goal. Feedback, monitoring and progress reporting and milestone create targeted communication. Use multiple means of communication to animate the project. Communication methods In today’s digital era enables communication where-ever team members are. A communication process forms part of the project plan and is critical to project success.

ACTIVE communication is for immediacy eg.

Face to Face meetings/ face to face presentation

On-line Discussion forums,

Video conference, meetings

Telephone conference (difficult with a lot of participants)

Online- presentations, webinars

Instant Messages/Chats

PASSIVE communication can be used where pace and timing are not critical eg.

Pod casts/Web casts/Blogs

Emails

On-line Notes

SMS’s

Ensure a good mix of both communication methods in the project plan. Listening Active listening a skill that few of us apply. We hear but do we listen? Body language like eye contact, nodding, not interrupting, demonstrates interest and involvement.

Project leaders need many qualities not least excellent communication to drive the project for success.

  • Yes they must always view and approve the project plan prior to initiation.
  • Who cares?

Sound communication methods impact on?

Effective Communication – The Keystone of Project Success

Often a complaint for stakeholders is a ‘lack of communication’. At Exclusive Events we built our reputation on hearing and listening to the voice of our client - the voice now shouts “We wants more”!  Our Executive Event Planners act as project leaders and communication is at the level of outstanding! Project management communication is never perfected, it always improves. There is a thinking that a project leader should spend 90% of their time communicating!

Your team encompasses skilled people co-opted to deliver a custom-made project for a client who expects and demands different each time. Constant changes in the project team provides communication challenge as well. Use clear communication for goals, expectations team collaboration, feedback and outcome. Successful communication demands availability for stakeholders – being everything to everyone. You engage in the dynamics, challenges, issue understanding of project and stakeholders. Being continually present, perceptible and engaged is critical. The events planner MUST understand complete messages. What style to use to convey your message urgently but respectfully, passionately not aggressively, with feeling not patronising is vital in communication process. If used incorrectly, the result is often a confusion and misunderstanding. Project leaders maximise communication through leading by example.  Be prepared for opinions, comments - Actively Listen! Listen more! Inarticulated project vision may cause failure. Once the project plan is communicated to stakeholders, it can be visualised for all to work towards a common goal. Feedback, monitoring and progress reporting and milestone create targeted communication. Use multiple means of communication to animate the project. Communication methods In today’s digital era enables communication where-ever team members are. A communication process forms part of the project plan and is critical to project success.

ACTIVE communication is for immediacy eg.

Face to Face meetings/ face to face presentation

On-line Discussion forums,

Video conference, meetings

Telephone conference (difficult with a lot of participants)

Online- presentations, webinars

Instant Messages/Chats

PASSIVE communication can be used where pace and timing are not critical eg.

Pod casts/Web casts/Blogs

Emails

On-line Notes

SMS’s

Ensure a good mix of both communication methods in the project plan. Listening Active listening a skill that few of us apply. We hear but do we listen? Body language like eye contact, nodding, not interrupting, demonstrates interest and involvement.

Project leaders need many qualities not least excellent communication to drive the project for success.

  • Team participation only.
  • the internal customer like team and company only.
  • the Client, the company, the team and the project outcomes.
  • No-one - they are not listening anyway!