Management of Change

Management of Change documented process to ensure that Measurements and Precautions are in place to eliminate the possibility of introducing hazards because of changes to operations, personnel, facilities and organizations, etc.

INTRODUCTION

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MANAGEMENT
OF CHANGE

Management of change

Management Of Change

Management of Change documented process to ensure that Measurements and Precautions are in place to eliminate the possibility of introducing hazards because of changes to operations, personnel, facilities and organizations, etc.

Categories of MOC

  • Temporary Change
  • Permanent Change
  • System Change
  • Personnel Change
  • Procedure Change
  • Policy Change
  • Regulation Change
  • Equipment Change
  • Material Change

 

 

 

 

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Management Of Change

MOC Criteria

When to Raise? Inclusion.

  • Temporary and Permanent changes (including removal, disabling, modifying an emergency shutdown device or system). Temporary Changes that remain in place for longer than six months should be subject to the full permanent change procedures.
  • Any Changes to parts, equipment, or facilities including changes resulting from purchasing a replacement with a non-identical make and model.
  • Any Organizational Changes.
  • Any Significant Process Improvement Changes.
  • Any Changes to Standards, Operating Conditions, Methods, or Procedures.
  • Key Change:
  • Prevent Injury to Personnel or Damage to Equipment.
  • Correct Immediate Safety and Fire Hazards or Extreme Service Failure.
  • Prevent Significant Loss of Productivity or Assets.

 

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Management Of Change

Note: Where changes to an operational arrangement occurs, for example, from 24-hour operating to daylight manning only or when facilities are mothballed, should be subject to the change review process.

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Management Of Change

MOC Criteria

When Not? Exclusion.

  • Normal maintenance work, where parts or equipment are replaced by an identical part or equipment of an identical make and model.
  • Repairing Equipment or Piping.
  • Replacing Equipment or Piping with material meeting the same specification as the original.
  • Painting or Coating to the original specification using the same or equivalent materials.
  • Revision of Procedures to include updated associated references.
  • Minor Process or work procedure changes (modifications) are also excluded.
  • Urgently needed changes for an emergency are excluded from this process.

Note: Bypassing of ESD devices for servicing only is not part of the MOC process. Rather, the Permit to Work Process will be used to manage this type of work.

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Management Of Change

Responsibilities

Change Originator:

Anyone request a change within the project. The originator will prepare a request using the change request form .The request must include an Risk Assessment to the operations or activities. The completed change request form (including all relevant support documentation) will then be issued to the Change Coordinator.

MOC Coordinator:

Responsible for keeping MOC request forms updated and for passing them onto Project Management.

Once approved and notification received, MOC Coordinator shall close out the change notification request within the system.

It is the responsibility of the Change Coordinator to review the status of the change request forms on a weekly basis and pass on to the Project Manager and Management Team for review / action.

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Management Of Change

Responsibilities

Project Management Team(Including Project Manager):

  • Shall approve the change request taking into account the Commercial, Technical, HSE, and Security risks associated with the change.
  • Perform any necessary actions as a result of an MOC request if it escalates to his level. These actions will include but not be limited to:
  • Review the MOC request feasibility.
  • Ensure that the entire required approval route is followed.
  • Review previous MOC records for similar procedures and control methods.
  • Ensure the hazard identification has been completed prior to the submittal of the MOC Request.

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Management of Change

Management Of Change

Responsibilities

Project Manager (or his delegate) prior to approval must:

  • Confirm that team have reviewed the change and assessed the risks.
  • Accept or otherwise identify supplementary review(s) before approval.
  • Ensure that all amendments and notification are maintained both in the office and at the project site. This shall form a part of the permanent record of the project.

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Management of Change

Management Of Change

Responsibilities

Country Manager

  • Ensure full implementation of this MOC process.
  • Ensure personnel are fully trained in the application of the MOC process.
  • Ensure the implementation of this MOC process is audited.

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Management Of Change

What is the Scope of MOC?

  • All changes to equipment, procedures, facilities, or organizations at GWDC
  • facilities (including Rigs) will be subjected to a Management of Change (MOC)

process.

  • This process does not address replacements-in-kind.
  • Temporary and emergency changes (including removal, disabling, bypassing or modifying an emergency shutdown device or system) are included in the scope of the MOC process.

However, bypassing of such devices for servicing only is not part of the MOC process.

Rather, the Permit to Work process will be used to manage this type of work.

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Management Of Change

  1. Significant Change:

  • Any changes to parts, equipment, or facilities including changes resulting
  • from purchasing a replacement with a non-identical make and model.
  • Any organizational changes.
  • Any significant Process Improvement Changes.
  • Any changes to standards, operating conditions, methods, or procedures.

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Management Of Change

B. Change Package

The Change Package is made up of all the documentation necessary for

the submittal, review and implementation of the change.

Sample of Change request form

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Management Of Change

C. Change in Operational Arrangements

Where changes to an operational arrangement occurs, for example, from 24-hour operating to daylight manning only or when facilities are mothballed, should be subject to the change review process.

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Management Of Change

D. Emergency Change

An Emergency Change situation exists when changes are required & implemented to:

  • Prevent injury to personnel or damage to equipment.
  • Correct immediate safety and fire hazards or extreme service failure.
  • Prevent significant loss of productivity or assets.

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Management Of Change

E. Management of Change (MOC)

Management of change is a documented process to ensure that safeguards

are in place to eliminate the possibility of introducing hazards because of changes to operations, personnel, work contracts, process parameters, control parameters, trip and alarm set points, chemicals, facilities and organizations.

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Management Of Change

F. Permanent Change

A Permanent Change is one, which, once implemented, will be a permanent

feature of the design, operation or procedural control of the facility.

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Management Of Change

G. Temporary Change

A change implemented with the intent that the change is applied for a fixed duration. Temporary changes that remain in place for longer than six months should be subject to the full permanent change procedures.

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Management Of Change

I. Replacement-in-Kind (RIK)

A replacement-in-kind is one in which the old equipment is replaced with an identical part or an equivalent part approved and specified by the applicable engineering standard or in the case of a change to process parameters these remain within the established operating window.

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Management Of Change

Replacement-in-Kind (RIK)

Replacement-in-kind is not subject to MOC procedures. However, any replacement of equipment or minor update to written procedures requires documentation in accordance with maintenance work requirements (e.g., work orders in the case of equipment) or appropriate approvals in the case of procedures. Any such replacement needs to include all necessary quality assurance, quality control, inspection and field verification. Some examples of replacements-in-kind are:

  • Repairing equipment or piping.
  • Replacing equipment or piping with material meeting the same specification
  • as the original.
  • Painting or coating to the original specification using the same or equivalent
  • materials.
  • Revision of procedures to include updated associated references.

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Management Of Change

Initiation

Approved ?

Authorization

Identify change, verify requirements

Applicable records collated and retained on site, copy to office.

Implementation

Approval

Submit to MOC Coordinator

Complete form

Review

Closure

Verification

  • Details, risk assessment
  • Implications reason or not
  • Risks or impacts of (not) implementation change
  • Required resources (people, time, costs, etc. )

Ensure all relevant requirements met:

  • Appropriate Personnel Placement.
  • Communicating Changes to roles and responsibilities in new organisation.
  • Business Strategy Conforms with Legislation
  • Proposed Equipment Changes
  • Skills and Training match requirements for normal and emergency operations.
  • Operational team involved in changes significant bearing on operations.
  • Significant Equipment Changes must be approved by the GWDC Country Manager.
  • Etc.

Assure integrity of the work program with Clients. Feasibility.

Previous records for similar procedures and control methods.

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Management Of Change

Evaluation:

  • Management Team shall evaluate the technical, operational, safety, environmental, quality and commercial aspects of the change.
  • Project manager will ensure that team perform the review to prevent un-planned changes being implemented. The review may identify additional information for decision-making.

Competency:

Management Team ensure that affected employees and sub-contractors are trained on the impact of the change.

Agreement:

The change must be agreed by the team with final approval received by the Project Manager, and the changes that have a significant impact on the project must be approved by the GWDC Country Manager.

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Management Of Change

Documentation:

Project Manager ensure that all relevant documentation such as design of service, technical specifications, operating procedures, schedules, drawings and manuals, etc are updated. Document control procedures will be followed with respects to reviewing and approving changes to documentation.

Checklist:

Management of Change Checklist will be used in the initial and appraisal stage to ensure that all aspects are covered and no omissions have been made.

Register:

A MOC Register will be maintained through a table will contains all the details relevant management of change issues.