OTL Training

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OTL Training

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OTL Process and Business Rules

Time Sheet filling deadline –

  • Everyone should fill their time sheet on every Friday before 2:00 pm.

Purpose of time sheet filling on time –

  • To avoid delay in payout
  • To avoid bench
  • To avoid impact on PBR (Productive Billable Rate)

How to fill Time sheet –

All employees get a project code when they joined Steria which is a 7 digit numerical code e.g. 1110268.

Employees use this 7 digit numerical code for time sheet filling with correct SPC code.

For time sheet filling use this URL : https://steria-ebs.oracleoutsourcing.com

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How to fill Time sheets

After click on the given URL above window will open after that click on

After that the new TAB will open

Now you need to click on time folder and next tab will open

Now to fill your time sheet you need to click on ‘Create timecard’. When you click on ‘Create Timecard’ the new window will open where you need to use your project code which you received from your Line Manager.

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How to fill Time sheets

Select period from here

Put your project code which you got from your line manager

Put here SPC Default or if you received any other SPC code from your manager

Put your working hours here

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LIST OF PAA CODES

IM DU DPA Code

A838 – Noida Unit 1

A839 – Chennai

A840 – Pune

B538 – Noida Unit 3

Sr. No

Project Number

Description

1

01-XXXX(Employee’s DPA Code)

Earned Leave

2

02-XXXX(Employee’s DPA Code)

Casual Leave

3

03-XXXX(Employee’s DPA Code)

Joiners & Leavers

4

04-XXXX(Employee’s DPA Code)

Unpaid Absence

5

08-XXXX(Employee’s DPA Code)

Maternity & Adoption Leave for women

6

10-XXXX(Employee’s DPA Code)

Training

7

14-XXXX(Employee’s DPA Code)

Paternity & Adoption Leave for men

8

40-XXXX(Employee’s DPA Code)

Correction of Extra Time

9

50-XXXX(Employee’s DPA Code)

Bench Time

10

30-XXXX(Employee’s DPA Code)

Misc.

11

32-XXXX(Employee’s DPA Code)

Management

12

102-XXXX(Employee’s DPA Code)

UK Compensatory Leave

13

103-XXXX(Employee’s DPA Code)

Marriage Leave

14

104-XXXX(Employee’s DPA Code)

Long Service/Anniversary/Birthday

Leave

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How to fill MEA

How to Fill MEA : -

For every last week of the month, we always fill MEA in our timesheets.

This is because calendar months do not always finish at weekends, and to give us time to ensure all timesheets are submitted and approved before the Group deadline. We enter a Month End Adjustment (MEA) usually on the timesheet for the last full week of the month

This is an estimate of where you think you will be spending your time during those last few days of the month. System will automatically reverse the MEA you entered at the start of the next month

Entry for MEA : -

Fill MEA under A/A type

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MEA Calendar for 2016

Month End Adjustment Calendar 2016

India

No. of Hours IT & Support:

Month

Week No.

Enter by

Friday

Noida

Chennai

Pune

January

3

22-Jan

32

32

32

February

7

19-Feb

48

48

48

March

11

18-Mar

56

64

56

April

16

22-Apr

40

40

40

May

20

20-May

56

56

56

June

25

24-Jun

32

32

32

July

29

22-Jul

40

40

40

August

34

26-Aug

24

24

24

September

38

23-Sep

40

40

40

October

42

21-Oct

40

40

48

November

47

25-Nov

24

24

24

December

52

TBA

32

32

32

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How to Fill OOH entry

Overtime, Callout and Standby (On-Call) : -

Employees who are eligible for overtime, callout or standby need to enter two rows on their timesheets to claim this:

  • A positive number of hours against the relevant project code using the correct AA (Absence/Attendance) Type code.
  • A negative number of hours against the code 40-XXXX where XXXX is the last 4 characters of your department number (eg 40-A937) and also using the same AA Type code.
  • The AA Type code sets the rate at which the overtime will be paid.  If there is no AA Type code you will not be paid
  • For standby employee can fill on weekdays 1.5 or 2 unit per day and on weekends 3 units per day

Description

AA Type-Offshore

AA Type-Onshore

Standby

Book to project code with appropriate AA type and reverse

it to 40 PAA code

Weekday - SOWD

Weekday – SUWD

Weekend – SOWE

Weekend – SUWE

Public Holiday - SOPH

Public Holiday - SUPH

Callout

Book to project code with appropriate AA type and reverse

it to 40 PAA code

Weekday – COWD

Weekday – CUWD

Weekend – COWE

Weekend – CUWE

Public Holiday – COPH

Public Holiday – CUPH

Overtime

Book to project code with appropriate AA type and reverse it to 40 PAA code

Weekday – OOWD

Weekday – OUWD

Weekend – OOWE

Weekend – OUWE

Public Holiday - OOPH

Public Holiday – OUPH

Unpaid Overtime

Book to project code with appropriate AA type and reverse it to 40 PAA code

X001

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How to Fill OOH entry

Employee need to update appropriate comments for all entries in “Additional Details

Standby Entry : -

Callout Entry : -

Overtime Entry : -

Unpaid Overtime Entry : -

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Forced Bench

  • At the end of each month all missing time is "forced" to the code 50-XXXX where XXXX is the last 4 characters of your department number (e.g. 50-A937). This is because there is an absolute prohibition against there being any missing time whatsoever when we close the month. If your time is forced in you will be sent an email and asked to correct the time in the next available timecard.
  • If your timesheet is in "rejected" or "working" status at the end of the month all of the existing rows will be deleted and all of the time for the week will be "forced" to 50-XXXX.
  • Forcing of timesheets normally happens during the last 3 working days of the month

Below is the snapshot of Forced Bench entry which OTL team filled :

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How to reversed the forced bench

  • If any one’s time sheet hit bench then we need to reversed that time in next week time sheet. We no need to reversed MEA forced bench time because it reversed automatic on the filled project code.

Below is the snapshot of Forced Bench reversal entry :

We need to fill comments against the forced bench reversal

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Thank You