Viewpoint For Projects General User Exam

VFP Exam

Which Browser is NOT recommended for using VFP?

  • Internet Explorer
  • Google Chrome
  • Safari

What is the maximum size limit for files that can be loaded onto VFP?

  • 2 GB
  • 500 MB
  • 1 GB
  • 50 GB

How do you receive your Username and Password to use VFP?

  • Your access is automatic once your organisation starts using VFP. You can log in using your Username as your email address and the password from your email account for your organisation.
  • You will receive an email invitation from your VFP Project Administrator. You can then set your own Username and Password for using the system.
  • You must contact Viewpoint Support at [email protected] and they will give you a Username and Password.

What should you do if you have forgotten your Username and Password for VFP?

  • Use a colleague's details to log in to the system.
  • Use your email address as a Username and a Password that you use regularly as this will also log you into the system.
  • Click the "Forgot your username or password?" option on the login screen to reset your details.

Select all true statements about your Username and Password

  • Your Username is case sensitive and you must use capitalisation where appropriate.
  • Your Username is NOT case sensitive. You don't need to use capitalisation at all.
  • Your Password is case sensitive and you must use capitalisation where appropriate.
  • Your Password is NOT case sensitive.

What will you find in My Inbox on VFP? (Select all that apply)

  • Items you need to review in a Workflow.
  • A replica of all email notifications issued by VFP.
  • Any VFP Tasks that have been assigned to you.
  • All VFP Items that you have been added as a recipient on.

What will you find in My Reports on VFP?

  • An area where you can produce graphical representations of file statistics on VFP.
  • An area for storing saved searches for Items on VFP.
  • An area for uploading your reports on VFP.

What is your Directory for on VFP?

Directory

Here's a reminder of what the Directory looks like in your Navigation Tree.

  • The Directory will represent a directory of your project's folder structure on VFP.
  • The Directory contains lists for all Users, Organisations and Distribution Groups on VFP.
  • The Directory is where you upload Items on VFP.

What can you upload into a Document Container on VFP? (Select all that apply)

  • Drawings
  • Models
  • Documents
  • VFP Tasks

Select all true statements about Tasks on VFP

  • A Task on VFP is a communication that can be tracked with a due date and assignee.
  • Tasks can have more than one assignee.
  • If you choose "Low" when choosing Priority on a Task then the Task will not show as overdue when the Due Date is met.
  • If you are assigned a Task you will find this Task in My Inbox under My Action Items.

When trying to "wildcard" search on VFP (to ignore characters between search terms), what sign do you need to enter into the search engine?

  • *
  • %
  • &
  • VFP will automatically "wildcard" search so nothing extra needs to be entered.

Select all true statements about Discussions on VFP

  • Discussions must be created in a Discussion Container.
  • Discussions CANNOT have a due date.
  • The Name field on a Discussion is where you should put both your forename and surname.
  • Discussions can only have one recipient at a time.

How do you export Item metadata into Excel from VFP?

  • Click the Printer icon in the bottom left hand corner of the VFP screen.
  • It is not currently possible.
  • You can click the Export As Report tab.

How can you download ONLY Primary Files from multiple Items in one go (excluding any Secondary Files)?

The 3 Green Arrows icon

Above is a reminder of The Toolbar with the 3 Green Arrows icon highlighted (to help you to remember what this icon looks like).

  • You can do this by selecting multiple files and clicking the 3 Green Arrows icon as this will only download Primary Files. The 3 Green Arrows icon is available in your Toolbar and says "Download selected items as a .ZIP file" when you hover over it.
  • You can add the Items to your Clipboard and then choose the option Download Primary Items.
  • You cannot download multiple Primary Files in one go. You must download the Primary Files one at a time by heading to the Properties for each Item.

Which statement most accurately describes a Workflow on VFP?

  • An electronic review that can status and control visibility on VFP Items.
  • A planner that will help you to upload and track project workloads on VFP.
  • A system that can help to close out Tasks and Discussions when they are complete on VFP.

How can you open and comment upon multiple drawings in the VFP View and Markup screen at the same time? (Select all that apply)

  • Select the green tick column for all necessary drawings and click the View and Markup icon in the Toolbar.
  • You need to open the View and Markup tool and then open open all required drawings.
  • It is not currently possible to open and comment on multiple drawings at the same time on VFP.

How can you compare a drawing or document revision on VFP with a previous revision of that file to see the changes?

  • Changes between revisions are visible in the Editable Grid.
  • Open the View and Markup tool on VFP and click Compare Previous Revision.
  • It is not currently possible to do this on VFP.

Select all true statements about Static Virtual Containers on VFP

  • You cannot create new information in Static Virtual Containers, you can only link information that already exists on VFP into these Containers.
  • Static Virtual Containers will always show the latest revisions of information in the Container.
  • The contents of Static Virtual Containers CANNOT be distributed by a Public Link.

Select all true statements about Dynamic Virtual Containers on VFP

  • You cannot create new information in Dynamic Virtual Containers, you can only link information that already exists on VFP into these Containers.
  • Dynamic Virtual Containers will always show the latest revisions of information in the Container.
  • The contents of Dynamic Virtual Containers CANNOT be distributed by a Public Link.

Notification Transmittals can only be sent to one individual at a time. True or false?

  • True
  • False

It is only possible to upload one file at a time into a Document Container on VFP. True or false?

  • True
  • False

Unregistered files are visible for all Users on a project. True or false?

  • True
  • False

If all Users use VFP properly on your project then you should only see the most up to date revision of files on VFP when in the Generic View in a Container. True or false?

  • True
  • False

How do you set a default project so that you can automatically load a VFP project as soon as you log in?

  • It is not currently possible to do this.
  • Go to Personal Settings and add a default Container.
  • Change your default project in My Reports.
  • Right click in your Navigation Tree and click "Set As Default" on the required project.

It is possible to change the metadata columns that show in a Container's Table of Contents (where Items are listed in a Container). True or false?

  • True
  • False

How can you tell that an Item has attachments on VFP?

Chain Icon

Paperclip Icon

Padlock Icon

Cloud Icon

  • You will see a chain icon next to the Item.
  • You will see a paperclip icon next to the Item.
  • You will see an unlocked padlock icon next to the Item.
  • You will see a cloud on white paper icon next to the Item.

How can you tell that an Item is an attachment to something else on VFP?

Chain Icon

Paperclip Icon

Padlock Icon

Cloud Icon

  • You will see a chain icon next to the Item.
  • You will see a paperclip icon next to the Item.
  • You will see an unlocked padlock icon next to the Item.
  • You will see a cloud on white paper icon next to the Item.

How can you tell that an Item has been made publicly available on VFP?

Chain Icon

Paperclip Icon

Padlock Icon

Cloud Icon

  • You will see a chain icon next to the Item.
  • You will see a paperclip icon next to the Item.
  • You will see an unlocked padlock icon next to the Item.
  • You will see a cloud on white paper icon next to the Item.

How can you tell that an Item has markups on it on VFP?

Chain Icon

Paperclip Icon

Padlock Icon

Cloud Icon

  • You will see a chain icon next to the Item.
  • You will see a paperclip icon next to the Item.
  • You will see an unlocked padlock icon next to the Item.
  • You will see a cloud on white paper icon next to the Item.

Which statement best describes the Properties tab within Item Options?

  • The Properties tab will show the history of everything that has happened to the Item (including who has downloaded the files and when).
  • The Properties tab will show all revisions and meta data for an Item on VFP and all files associated with that Item.
  • The Properties tab allows Project Administrators to control access to the file on VFP.

Clicking the mouse icon next to an Item and choosing Edit will allow you to add a new revision of an Item in a Document Container on VFP. True or false?

  • True
  • False

I need somebody to make some changes to a file on VFP and I want to illustrate these required changes via an annotation on the file. What is the best way of doing this?

  • Click the mouse icon and choose Edit to add annotations to the file.
  • Open the file in the View and Markup tool and add annotations. Save the markup so that other Users can see my comments.
  • It is not currently possible to do this on VFP.
  • Revise the Item with a marked up file as a new revision each time you have comments.

Primary Files are the files that automatically download when I click on the name of an Item in a Document Container. True or False?

  • True
  • False

Secondary Files will automatically download when I click on the name of an Item in a Document Container. True or false?

  • True
  • False

How could I view all attachments, recipients, metadata (standard and custom) and revisions on an Item in a Document Container? (Select all that apply)

  • Click the mouse icon next to the Item's name and choose Activity Log
  • This information is visible in the Matrix View in a Document Container
  • Click the mouse icon next to the Item's name and choose Properties

What is the best way to edit the metadata on multiple files at the same time?

  • You cannot do this. You must edit the files one at a time.
  • The Editable Grid will allow you to do this.
  • The Matrix View will allow you to do this.

After what time period of inactivity will the system log you out automatically?

  • The system will never log you out automatically
  • 2 hours
  • 55 minutes
  • 5 hours

What does a coloured dot next to an Item in VFP show?

The Coloured Dot

Pictured right is an example of the coloured dot (next to the Item with the red text).

  • The Item has been checked out
  • The Item has mark ups
  • The Item is in a Workflow
  • You haven't yet read the Item

Tasks will automatically close themselves after their due date. True or False?

  • True
  • False

What does it mean when an Item is shown listed with red text on VFP?

Red Text

The Street Plan drawing shown pictured has red text.

  • The Item is unread
  • The Item has passed its due date
  • The Item has been marked for your attention

What does it mean when an Item is shown listed with bold text on VFP?

  • The Item is unread
  • The Item has passed it's due date
  • The Item has been marked for your attention

What is a Notification Transmittal on VFP?

  • A manual transmittal to notify other Users about Items on VFP
  • A way of emailing VFP Items as zip files to external individuals
  • A method for uploading emails onto VFP

Where should you click to add a new file into a Document Container? (Highlight the correct area on the screen by clicking, only choose one location)

Highlight the area on the screen that contains your VFP Clipboard Items (click anywhere in the Clipboard area).

Highlight your Navigation Tree in the screenshot (click anywhere in the Navigation Tree area).

Which of the below icons represents a Document Container?

Which of the below icons represents a Static Virtual Container?

Which of the below icons represents a Task Container?

Which of the below icons represents a Discussion Container?

Which of the below icons represents a Dynamic Virtual Container?

Where on this page can you click to find VFP guidance and tutorial videos?

Complete the sentence about Static Virtual Containers correctly

You  create new information in a Static Virtual Container.  

Static Virtual Containers will show linked items  

Complete the sentence about Dynamic Virtual Containers correctly

You  create new information in a Dynamic Virtual Container.  

Dynamic Virtual Containers will show linked items  

Highlight by clicking on the screenshot one of the two areas where you can click to register all unregistered Items in one go (not one at a time)

Match the VFP Item type with the correct description

  • Task
    Communications that can be tracked with due dates and assignees
  • Discussions
    Communications without automatic timescales and assignees
  • Primary File
    A file that is associated with an Item and automatically downloads when the Item name is clicked on
  • Secondary File
    A file that is associated with an Item and is accessible via Item Properties but DOES NOT download when the Item name is clicked on

Which of these search fields will allow you to search for words or phrases within the files themselves? (Highlight on the screenshot below by clicking in correct area)

I have right clicked on the Example Project.  Where do I need to click in order to make the Example Project the first thing you come to after logging in? (Click the correct option)

Which one of these icons represents the Enterprise on VFP?

Which one of these icons represents a Site on VFP?

Which one of these icons represents a Project on VFP?

Which one of these icons represents your Personal Container on VFP?

Why wouldn't this example search find any Architect's drawings?

  • You can only search in one folder at a time on VFP
  • Nothing has been entered into the Date Range search field
  • Sub-containers hasn't been ticked

Where do you need to click to save this search so that you can perform the search regularly?

Complete the sentence about resolving and closing Tasks on VFP.

If a Task has been fully answered then it should be 

If the Task is  then it will show as "Closed" rather than "Completed".

Where do you first need to click on the below screen before you can get to the First Floor GA's Properties tab? In other words, what do you have to click FIRST in order to get to the Properties tab?

Where do you need to click on the below screen to vote on the Workflow for the First Floor GA? (Choose only one of the two possible options by clicking in the correct area on the screen)

Where do you need to click on the below screen to open the First Floor GA in the View and Markup tool? (Choose only one of the two possible options by clicking on the screen)

Highlight where saved searches can be found in the Navigation Tree

Should you click on the Container icon or the name of the Container to open it on VFP?

  • Container icon
  • Name of the container

Which tab in My Inbox shows Tasks you need to answer?

  • Items For My Action
  • Items awaiting my approval
  • Items awaiting my comment
  • Items awaiting my vote

Highlight where you can click in your Navigation Tree to change your name and organisation details by clicking in the correct area on the screen below

What does Refresh Tree do?

  • It will add any new Containers to your Navigation Tree. It will also undo any expansions in the Navigation tree and collapse them back to site level.
  • It will refresh the Container you are currently working in to show any new information that has been uploaded
  • It is a button that only Administrators need to use as it performs Administrative functions on VFP

Put the actions in the right order to add Items to your clipboard on VFP.

  • Load the Container the information has been uploaded into / perform a search for the Items
  • Select Items by clicking in the green tick column
  • Click Actions in the Toolbar
  • Click Add to Clipboard

How can you save changes made in the Editable grid?

  • Changes will be made automatically, so change back to the Generic View
  • Press the Enter key on your keyboard

Out of the Mouse Icon options below, which option will show you everything that has happened to the file on VFP?

  • Properties
  • Activity Log
  • Permissions
  • Edit
  • Check Out
  • Block
  • Revise
  • View and Markup
  • Delete
  • Troubleshoot Permissions

Out of the Mouse Icon options below, which option will allow you to change the metadata for the Item on VFP?

  • Properties
  • Activity Log
  • Permissions
  • Edit
  • Check Out
  • Block
  • Revise
  • View and Markup
  • Delete
  • Troubleshoot Permissions

Out of the Mouse Icon options below, which option will stop other Users from downloading the file, but will still keep the Item showing in the Document Container?

  • Properties
  • Activity Log
  • Permissions
  • Edit
  • Check Out
  • Block
  • Revise
  • View and Markup
  • Delete
  • Troubleshoot Permissions

Out of the Mouse Icon options below, which option will allow you to lay a new revision over an old version of an Item?

  • Properties
  • Activity Log
  • Permissions
  • Edit
  • Check Out
  • Block
  • Revise
  • View and Markup
  • Delete
  • Troubleshoot Permissions

Out of the Mouse Icon options below, which option will allow you to view the Primary file in a viewer in your browser?

  • Properties
  • Activity Log
  • Permissions
  • Edit
  • Check Out
  • Block
  • Revise
  • View and Markup
  • Delete
  • Troubleshoot Permissions

Where would you click in The Toolbar to email files directly to external recipients (individuals without a VFP account)?

The Toolbar

  • Revise Item
  • Attach To
  • Actions

Where would you click in The Toolbar to print selected Items on VFP?

The Toolbar

  • Revise Item
  • Attach To
  • Actions

Where would you click in The Toolbar to add Items to your Clipboard on VFP?

The Toolbar

  • Revise Item
  • Attach To
  • Actions

Highlight on the screenshot below where you would add attachments from VFP to your Task (click correct area on the Task screen below)

Put the statements in the correct order to describe the correct life-cycle of a Task on VFP.

  • Create a New Task by clicking New in a Task Container
  • Fill in Task details and select Assignee and Recipients
  • The person assigned the Task responds and sends the Task back to the originator, or forwards it to another individual
  • The originator reviews the Task and resolves it if it has been fully answered

Match the correct description to the right View below

  • The Generic View
    is the default view in a Container on VFP
  • The Thumbnail View
    will show a small icon of jpeg or png files in a Document Container
  • The Matrix View
    shows all items listed with their revisions, dates of revisions and statuses of those various revisions

Choose the correct drop down choices to describe Virtual Containers

Virtual Containers can be  on VFP.  The colour of the Container will depend on 

I want to export more than 500 results from VFP, how can I do this?

  • It is not currently possible to do this
  • Head to your Records Per Page drop down box and choose "email"
  • Export as Report will automatically export more than 500 results

What does Block do to Items on VFP?

  • It is the same as delete on VFP and if a file is blocked it will be removed from the system
  • It allows Users to continue downloading the file, but removes the revise function whilst the file is blocked
  • It stops Users from downloading the file, but they will still see the file listed in the Document Container